http://www.programdesign.com/MediaWiki/api.php?action=feedcontributions&feedformat=atom&user=MpolynicePDD Wiki - User contributions [en]2026-10-25T12:10:59ZUser contributionsMediaWiki 1.23.2http://www.programdesign.com/MediaWiki/index.php/File:YJCEC_Implementation_Progress_Report_BBBS_F3.docFile:YJCEC Implementation Progress Report BBBS F3.doc2008-07-18T17:15:13Z<p>Mpolynice: uploaded a new version of "Image:YJCEC Implementation Progress Report BBBS F3.doc"</p>
<hr />
<div>Most recent form revised 7/18/08</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YJCECYJCEC2008-07-18T13:28:46Z<p>Mpolynice: /* ''Implementation Reporting Forms'' */</p>
<hr />
<div>This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Monday, June 16, 2008 <BR>Time: 12:00<br><br />
Location: Yonkers Riverfront Library, (across from Yonkers train station)<br> Notes: Lunch provided. <br>[http://www.ypl.org/rivparkinfo.htm Directions]<br>[[Media:Parking-RiverfrontLibrary.doc|Free parking is available.]]<br><br />
<br />
<br />
'''FUTURE 2008 MEETING DATES'''<br />
* July 14<br />
* August 4 - '''NOTE NEW DATE'''<br />
* September 8<br />
* October 20<br />
* November 10<br />
* December 8<br />
Any changes in meeting dates will be posted on this page.<br><br />
<br />
=== OTHER NOTICES ===<br />
Our application for $200,000 in NYS DCJS funding to implement our YJCEC strategy has been approved and fully funded!<br><br />
We anticipate that the funding will be available by May, 2008. <br />
<br />
Register for OJJDP's Youth Gang Symposium <br />
On June 23-26, 2008, OJJDP will hold its Youth Gang Symposium in Atlanta, Georgia. Addressing the theme “Partnering to Prevent Youth Gang Violence: From Faith- and Community-Based Organizations to Law Enforcement," the symposium will offer innovative gang-related strategies and the latest information on youth gang activities. Register by April 30, 2008, to receive a discount rate. (OJJDP)<br />
<br />
[http://www.gangsymposium.org/ http://www.gangsymposium.org/]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
=== RESOURCES ===<br />
National Youth Violence Prevention Week Announced <br />
In recognition of National Youth Violence Prevention Week (March 31 to April 4, 2008), NCJRS has created a Youth Violence Special Feature. This special feature contains publications and resources concerning gun violence, violence in schools, youth gang activity, and the prevention of youth violence. Links to research and statistics related to youth violence are also included. (NCJRS) Below is the address:<br />
<br />
[http://www.ncjrs.gov/yviolence/ http://www.ncjrs.gov/yviolence]<br />
<br />
===== ''Yonkers Juvenile Justice Strategy and Action Plan'' =====<br />
* [[Media:YJCEC_Action_Plan_Summary-9_page.pdf|Overview of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 9 pages]]<br />
* [[Media:Yonkers_Juvenile_Justice_Strategy_and_Action_Plan-narrative.pdf|Main body of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 62 pages]]<br />
* [[Media:YJCEC_Action_Plan_Appendices_137_pages_F.pdf|Appendices for Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 137 pages]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Targeting'' =====<br />
This material explains "Evidence-Based Targeting," a new concept developed in Yonkers that offers communities across America the opportunity to dramatically enhance their juvenile crime prevention efforts by targeting limited prevention resources to higher-risk groups where those efforts can have an exponentially greater impact on reducing juvenile crime. <br><br />
* [[Media:EBT_Significance.doc|Significance of Evidence-Based Targeting]]<br><br />
This one-page handout outlines the significance of "evidence-based targeting" and how it can benefit communities, service providers, and funders. <br><br />
* [[Media:Evidence-Based_Targeting_Overview.doc|Overview of Evidence-Based Targeting]]<br><br />
This seven-page handout gives a more detailed overview of "evidence-based targeting" and includes sample forms that illustrate how service providers and funders could use Yonkers data to calculate an "estimated baseline" for their delinquency prevention programs.<br><br />
* [[Media:Pyramid_of_Risk_charts.doc|Charts illustrating the Pyramid of Risk (Word format)]]<br><br />
Here are two charts (in Word format) that illustrate Evidence-Based Targeting. Unlike earlier visual representations that presented the data in tabular form, these charts now display the Pyramid as a pyramid. The first shows the % of kids in each group who get arrested within 3 years. The second shows the # of arrests over 3 years per 100 kids in each group. The second chart shows an even greater disparity as you move up the pyramid because a higher proportion of higher-risk kids get arrested and they get arrested more often.<br><br />
* [[Media:Pyramid_of_Risk_charts.ppt|Charts illustrating the Pyramid of Risk (Powerpoint format)]]<br><br />
Here are the same two charts in PowerPoint format.<br><br />
* [[Media:NYS_DCJS_Presentation_on_Evidence-Based_Targeting.ppt|DCJS conference presentation re Evidence-Based Targeting, delivered 2/6/08]]<br><br />
This PowerPoint presentation gives a brief overview of Evidence-Based Targeting and shows how it helps you concentrate your efforts where they can have the greatest potential impact by focusing on specific groups at highest risk for juvenile crime.<br />
* [http://changingthecourt.blogspot.com/2008/02/blog-post_08.html Center for Court Innovation article about Karl Bertrand’s presentation to NYS DCJS on Evidence-Based Targeting, 2/8/08]<br />
The Center for Court Innovation published an weblog article on February 8, 2008 about the presentation on Evidence-Based Targeting Karl Bertrand made recently to a statewide conference sponsored by the New York State Division of Criminal Justice Services. The article appeared in a Center for Court Innovation blog called "Changing the Court: A chronicle of how a group of planners and practitioners are attempting to change the Bronx court system's approach to low-level criminal offending." It was written by Claibourne Henry, Youth Development Coordinator. One of the article's conclusions is: "By targeting the right population, programs can conserve time, funding and avoid combing through the hundreds and thousands of other individuals who fall into a general target population, but aren’t necessarily at high risk of being arrested."<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Chronic Truancy Prevention'' =====<br />
* [http://programdesign.com/wiki/Yonkers_Truancy Yonkers Truancy Reduction Strategy Group ]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Interventions'' =====<br />
* [[Media:PreventingCrime-_WhatWorks,_What_Doesn't,_What's_Promising.doc|Preventing Crime- What Works, What Doesn't, What's Promising]]<br />
This Report to Congress, funded by the National Institute of Justice, is a comprehensive review of decades of research on the effectiveness of every major crime reduction strategy supported by the U.S. Department of Justice. This resource is invaluable for anyone trying to allocate scarce prevention resources to interventions with the strongest evidence of effectiveness.<br />
<br />
* [[Media:Preventing_Crime--What_Works-Summary.pdf|Summary of "Preventing Crime: What Works, What Doesn't, What's Promising]]<br />
This 19-page "Research in Brief" from the National Institute of Justice summarizes the major conclusions of a comprehensive review of decades of evidence for the effectiveness of every major crime prevention strategy.<br />
<br />
* [http://www.wsipp.wa.gov/rptfiles/04-07-3901.pdf Benefits and Costs of Prevention and Early Intervention Programs for Youth]<br />
This study includes a table listing benefits, costs, and benefits per dollar of cost for 61 common evidence-based model programs.<br />
<br />
* [http://www.dsgonline.com/mpg2.5/mpg_index.htm|OJJDP Model Programs Guide]<br><br />
The Office of Juvenile Justice and Delinquency Prevention's Model Programs Guide (MPG) is designed to assist practitioners and communities in implementing evidence-based prevention and intervention programs that can make a difference in the lives of children and communities. The MPG database of evidence-based programs covers the entire continuum of youth services from prevention through sanctions to reentry. The MPG can be used to assist juvenile justice practitioners, administrators, and researchers to enhance accountability, ensure public safety, and reduce recidivism. The MPG is an easy-to-use tool that offers a database of scientifically-proven programs that address a range of issues, including substance abuse, mental health, and education programs.<br><br />
<br />
* [http://guide.helpingamericasyouth.gov| Helping America's Youth]<br><br />
The Helping America's Youth (HAY) website provides a Community Guide to Helping America's Youth. It provides strategies and tools to help communities form effective partnerships, assess community needs, and identify evidence-based programs. You can search the database of evidence-based programs by risk factor, protective factor, or keyword. All of the programs featured in the HAY database have demonstrated results in accordance with widely accepted scientific criteria for program effectiveness. The following federal agencies worked together to identify programs for the HAY Program Tool: the U.S. Department of Health and Human Services, the U.S. Department of Justice, the U.S. Department of Education, the U.S. Department of Labor, the U.S. Department of Agriculture, the U.S. Department of Housing and Urban Development, the Office for National Drug Control Policy, and the Corporation for National and Community Service.<br><br />
<br />
* [http://www.strengtheningfamiliesprogram.org/index.html| Strengthening Families Program]<br><br />
This is one of the evidence-based models that will be replicated in Yonkers by the YJCEC. The Strengthening Families Program (SFP) is a nationally and internationally recognized parenting and family strengthening program for high-risk families. SFP is an evidence-based family skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. SFP was developed and found effective on a National Institute on Drug Abuse (NIDA) research grant in the early 1980s. More than 15 subsequent independent replications have found similar positive results with families in many different ethnic groups. Both culturally adapted versions and the core version of SFP have been found effective with African-American, Hispanic, Asian, Pacific Islander, and First Nations families. The original SFP for high-risk families with children ages 6 to 11 years (SFP6-11) was joined in the early 1990’s by a shorter 7-session version for low-risk families with pre- and early teens (SFP10-14). SFP6-11 has now been joined by 14-session versions for high-risk families with both younger children (SFP3-5) and early teens (SFP12-16).<br><br />
<br />
* [http://www.wsipp.wa.gov/pub.asp?docid=07-06-1201| Evidence-Based Juvenile Offender Programs: Program Description, Quality Assurance, and Cost]<br><br />
Six juvenile offender programs identified by Institute as evidence-based are profiled through program descriptions, quality assurance information, and cost-benefit figures. By Elizabeth Drake, Washington State Institute for Public Policy, June 2007.<br><br />
[[#top | back to top of page ]]<br><br><br />
=====''Implementation Reporting Forms''=====<br />
*[[Media:YJCEC_Implementation_Progress_Report_BBBS_F3.doc | Big Brothers Big Sisters Form]]<br />
*[[Media: YJCEC_Implementation_Progress_Report_SFP_F3.doc | Strengthening Families Form]]<br />
*[[Media: YJCEC_Implementation_Progress_Report_FFT_F4.doc |Functional Family Therapy Form]]<br />
<br />
===== ''Disproportionate Minority Contact'' =====<br />
* [[Media:Disproportionate Minority Contact TA manual.pdf|OJJDP Disproportionate Minority Contact Technical Assistance Manual, 2006]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Other Criminal Justice Information and Resources'' =====<br />
* [http://www.msnbc.msn.com/id/23392251/ 1 in 100 Americans behind bars, report finds]<br />
NEW YORK - For the first time in U.S. history, more than one of every 100 adults is in jail or prison, according to a new report documenting America’s rank as the world’s No. 1 incarcerator. It urges states to curtail corrections spending by placing fewer low-risk offenders behind bars. Prison spending ballooned from $11 billion to $49 billion in 2 decades. “Getting tough on criminals has gotten tough on taxpayers,” said the project’s director, Adam Gelb. “For some groups, the incarceration numbers are especially startling,” the report said. “While one in 30 men between the ages of 20 and 34 is behind bars, for black males in that age group the figure is one in nine.”<br><br />
<br />
* [http://members.jointogether.org/jointogether/join.html Sign up for Join Together Updates]<br />
Join Together is a project of the Boston University School of Public Health. Since 1991, Join Together has supported community-based efforts to advance effective alcohol and drug policy, prevention, and treatment. Join Together leads initiatives to help communities respond to the harms caused by excessive alcohol and drug use and provides free internet services supporting their efforts. The link above takes you to a site where you can sign up to receive any of the following free internet resources: Daily News Edition, Weekly News Roundup, the monthly Treatment Practitioner's Research Bulletin, or the Funding News Weekly.<br><br />
* [https://www.ncjrs.gov/index.html National Criminal Justice Reference Service (NCJRS)]<br />
The NCJRS site has links to a wide variety of publications, research, and grant information. Major categories include Corrections, Courts, Crime, Crime Prevention, Drugs, Justice System, Juvenile Justice, Law Enforcement, and Victims.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:YJCEC_Implementation_Progress_Report_SFP_F3.docFile:YJCEC Implementation Progress Report SFP F3.doc2008-07-18T13:28:32Z<p>Mpolynice: Most recent revised 7/18/08</p>
<hr />
<div>Most recent revised 7/18/08</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YJCECYJCEC2008-07-18T13:27:43Z<p>Mpolynice: /* ''Implementation Reporting Forms'' */</p>
<hr />
<div>This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Monday, June 16, 2008 <BR>Time: 12:00<br><br />
Location: Yonkers Riverfront Library, (across from Yonkers train station)<br> Notes: Lunch provided. <br>[http://www.ypl.org/rivparkinfo.htm Directions]<br>[[Media:Parking-RiverfrontLibrary.doc|Free parking is available.]]<br><br />
<br />
<br />
'''FUTURE 2008 MEETING DATES'''<br />
* July 14<br />
* August 4 - '''NOTE NEW DATE'''<br />
* September 8<br />
* October 20<br />
* November 10<br />
* December 8<br />
Any changes in meeting dates will be posted on this page.<br><br />
<br />
=== OTHER NOTICES ===<br />
Our application for $200,000 in NYS DCJS funding to implement our YJCEC strategy has been approved and fully funded!<br><br />
We anticipate that the funding will be available by May, 2008. <br />
<br />
Register for OJJDP's Youth Gang Symposium <br />
On June 23-26, 2008, OJJDP will hold its Youth Gang Symposium in Atlanta, Georgia. Addressing the theme “Partnering to Prevent Youth Gang Violence: From Faith- and Community-Based Organizations to Law Enforcement," the symposium will offer innovative gang-related strategies and the latest information on youth gang activities. Register by April 30, 2008, to receive a discount rate. (OJJDP)<br />
<br />
[http://www.gangsymposium.org/ http://www.gangsymposium.org/]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
=== RESOURCES ===<br />
National Youth Violence Prevention Week Announced <br />
In recognition of National Youth Violence Prevention Week (March 31 to April 4, 2008), NCJRS has created a Youth Violence Special Feature. This special feature contains publications and resources concerning gun violence, violence in schools, youth gang activity, and the prevention of youth violence. Links to research and statistics related to youth violence are also included. (NCJRS) Below is the address:<br />
<br />
[http://www.ncjrs.gov/yviolence/ http://www.ncjrs.gov/yviolence]<br />
<br />
===== ''Yonkers Juvenile Justice Strategy and Action Plan'' =====<br />
* [[Media:YJCEC_Action_Plan_Summary-9_page.pdf|Overview of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 9 pages]]<br />
* [[Media:Yonkers_Juvenile_Justice_Strategy_and_Action_Plan-narrative.pdf|Main body of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 62 pages]]<br />
* [[Media:YJCEC_Action_Plan_Appendices_137_pages_F.pdf|Appendices for Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 137 pages]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Targeting'' =====<br />
This material explains "Evidence-Based Targeting," a new concept developed in Yonkers that offers communities across America the opportunity to dramatically enhance their juvenile crime prevention efforts by targeting limited prevention resources to higher-risk groups where those efforts can have an exponentially greater impact on reducing juvenile crime. <br><br />
* [[Media:EBT_Significance.doc|Significance of Evidence-Based Targeting]]<br><br />
This one-page handout outlines the significance of "evidence-based targeting" and how it can benefit communities, service providers, and funders. <br><br />
* [[Media:Evidence-Based_Targeting_Overview.doc|Overview of Evidence-Based Targeting]]<br><br />
This seven-page handout gives a more detailed overview of "evidence-based targeting" and includes sample forms that illustrate how service providers and funders could use Yonkers data to calculate an "estimated baseline" for their delinquency prevention programs.<br><br />
* [[Media:Pyramid_of_Risk_charts.doc|Charts illustrating the Pyramid of Risk (Word format)]]<br><br />
Here are two charts (in Word format) that illustrate Evidence-Based Targeting. Unlike earlier visual representations that presented the data in tabular form, these charts now display the Pyramid as a pyramid. The first shows the % of kids in each group who get arrested within 3 years. The second shows the # of arrests over 3 years per 100 kids in each group. The second chart shows an even greater disparity as you move up the pyramid because a higher proportion of higher-risk kids get arrested and they get arrested more often.<br><br />
* [[Media:Pyramid_of_Risk_charts.ppt|Charts illustrating the Pyramid of Risk (Powerpoint format)]]<br><br />
Here are the same two charts in PowerPoint format.<br><br />
* [[Media:NYS_DCJS_Presentation_on_Evidence-Based_Targeting.ppt|DCJS conference presentation re Evidence-Based Targeting, delivered 2/6/08]]<br><br />
This PowerPoint presentation gives a brief overview of Evidence-Based Targeting and shows how it helps you concentrate your efforts where they can have the greatest potential impact by focusing on specific groups at highest risk for juvenile crime.<br />
* [http://changingthecourt.blogspot.com/2008/02/blog-post_08.html Center for Court Innovation article about Karl Bertrand’s presentation to NYS DCJS on Evidence-Based Targeting, 2/8/08]<br />
The Center for Court Innovation published an weblog article on February 8, 2008 about the presentation on Evidence-Based Targeting Karl Bertrand made recently to a statewide conference sponsored by the New York State Division of Criminal Justice Services. The article appeared in a Center for Court Innovation blog called "Changing the Court: A chronicle of how a group of planners and practitioners are attempting to change the Bronx court system's approach to low-level criminal offending." It was written by Claibourne Henry, Youth Development Coordinator. One of the article's conclusions is: "By targeting the right population, programs can conserve time, funding and avoid combing through the hundreds and thousands of other individuals who fall into a general target population, but aren’t necessarily at high risk of being arrested."<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Chronic Truancy Prevention'' =====<br />
* [http://programdesign.com/wiki/Yonkers_Truancy Yonkers Truancy Reduction Strategy Group ]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Interventions'' =====<br />
* [[Media:PreventingCrime-_WhatWorks,_What_Doesn't,_What's_Promising.doc|Preventing Crime- What Works, What Doesn't, What's Promising]]<br />
This Report to Congress, funded by the National Institute of Justice, is a comprehensive review of decades of research on the effectiveness of every major crime reduction strategy supported by the U.S. Department of Justice. This resource is invaluable for anyone trying to allocate scarce prevention resources to interventions with the strongest evidence of effectiveness.<br />
<br />
* [[Media:Preventing_Crime--What_Works-Summary.pdf|Summary of "Preventing Crime: What Works, What Doesn't, What's Promising]]<br />
This 19-page "Research in Brief" from the National Institute of Justice summarizes the major conclusions of a comprehensive review of decades of evidence for the effectiveness of every major crime prevention strategy.<br />
<br />
* [http://www.wsipp.wa.gov/rptfiles/04-07-3901.pdf Benefits and Costs of Prevention and Early Intervention Programs for Youth]<br />
This study includes a table listing benefits, costs, and benefits per dollar of cost for 61 common evidence-based model programs.<br />
<br />
* [http://www.dsgonline.com/mpg2.5/mpg_index.htm|OJJDP Model Programs Guide]<br><br />
The Office of Juvenile Justice and Delinquency Prevention's Model Programs Guide (MPG) is designed to assist practitioners and communities in implementing evidence-based prevention and intervention programs that can make a difference in the lives of children and communities. The MPG database of evidence-based programs covers the entire continuum of youth services from prevention through sanctions to reentry. The MPG can be used to assist juvenile justice practitioners, administrators, and researchers to enhance accountability, ensure public safety, and reduce recidivism. The MPG is an easy-to-use tool that offers a database of scientifically-proven programs that address a range of issues, including substance abuse, mental health, and education programs.<br><br />
<br />
* [http://guide.helpingamericasyouth.gov| Helping America's Youth]<br><br />
The Helping America's Youth (HAY) website provides a Community Guide to Helping America's Youth. It provides strategies and tools to help communities form effective partnerships, assess community needs, and identify evidence-based programs. You can search the database of evidence-based programs by risk factor, protective factor, or keyword. All of the programs featured in the HAY database have demonstrated results in accordance with widely accepted scientific criteria for program effectiveness. The following federal agencies worked together to identify programs for the HAY Program Tool: the U.S. Department of Health and Human Services, the U.S. Department of Justice, the U.S. Department of Education, the U.S. Department of Labor, the U.S. Department of Agriculture, the U.S. Department of Housing and Urban Development, the Office for National Drug Control Policy, and the Corporation for National and Community Service.<br><br />
<br />
* [http://www.strengtheningfamiliesprogram.org/index.html| Strengthening Families Program]<br><br />
This is one of the evidence-based models that will be replicated in Yonkers by the YJCEC. The Strengthening Families Program (SFP) is a nationally and internationally recognized parenting and family strengthening program for high-risk families. SFP is an evidence-based family skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. SFP was developed and found effective on a National Institute on Drug Abuse (NIDA) research grant in the early 1980s. More than 15 subsequent independent replications have found similar positive results with families in many different ethnic groups. Both culturally adapted versions and the core version of SFP have been found effective with African-American, Hispanic, Asian, Pacific Islander, and First Nations families. The original SFP for high-risk families with children ages 6 to 11 years (SFP6-11) was joined in the early 1990’s by a shorter 7-session version for low-risk families with pre- and early teens (SFP10-14). SFP6-11 has now been joined by 14-session versions for high-risk families with both younger children (SFP3-5) and early teens (SFP12-16).<br><br />
<br />
* [http://www.wsipp.wa.gov/pub.asp?docid=07-06-1201| Evidence-Based Juvenile Offender Programs: Program Description, Quality Assurance, and Cost]<br><br />
Six juvenile offender programs identified by Institute as evidence-based are profiled through program descriptions, quality assurance information, and cost-benefit figures. By Elizabeth Drake, Washington State Institute for Public Policy, June 2007.<br><br />
[[#top | back to top of page ]]<br><br><br />
=====''Implementation Reporting Forms''=====<br />
*[[Media:YJCEC_Implementation_Progress_Report_BBBS_F3.doc | Big Brothers Big Sisters Form]]<br />
*[[Media: | Strengthening Families Form]]<br />
*[[Media: |Functional Family Therapy Form]]<br />
<br />
===== ''Disproportionate Minority Contact'' =====<br />
* [[Media:Disproportionate Minority Contact TA manual.pdf|OJJDP Disproportionate Minority Contact Technical Assistance Manual, 2006]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Other Criminal Justice Information and Resources'' =====<br />
* [http://www.msnbc.msn.com/id/23392251/ 1 in 100 Americans behind bars, report finds]<br />
NEW YORK - For the first time in U.S. history, more than one of every 100 adults is in jail or prison, according to a new report documenting America’s rank as the world’s No. 1 incarcerator. It urges states to curtail corrections spending by placing fewer low-risk offenders behind bars. Prison spending ballooned from $11 billion to $49 billion in 2 decades. “Getting tough on criminals has gotten tough on taxpayers,” said the project’s director, Adam Gelb. “For some groups, the incarceration numbers are especially startling,” the report said. “While one in 30 men between the ages of 20 and 34 is behind bars, for black males in that age group the figure is one in nine.”<br><br />
<br />
* [http://members.jointogether.org/jointogether/join.html Sign up for Join Together Updates]<br />
Join Together is a project of the Boston University School of Public Health. Since 1991, Join Together has supported community-based efforts to advance effective alcohol and drug policy, prevention, and treatment. Join Together leads initiatives to help communities respond to the harms caused by excessive alcohol and drug use and provides free internet services supporting their efforts. The link above takes you to a site where you can sign up to receive any of the following free internet resources: Daily News Edition, Weekly News Roundup, the monthly Treatment Practitioner's Research Bulletin, or the Funding News Weekly.<br><br />
* [https://www.ncjrs.gov/index.html National Criminal Justice Reference Service (NCJRS)]<br />
The NCJRS site has links to a wide variety of publications, research, and grant information. Major categories include Corrections, Courts, Crime, Crime Prevention, Drugs, Justice System, Juvenile Justice, Law Enforcement, and Victims.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:YJCEC_Implementation_Progress_Report_FFT_F4.docFile:YJCEC Implementation Progress Report FFT F4.doc2008-07-18T13:27:31Z<p>Mpolynice: Most recent revised 7/18/08</p>
<hr />
<div>Most recent revised 7/18/08</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YJCECYJCEC2008-07-18T13:26:20Z<p>Mpolynice: /* ''Chronic Truancy Prevention'' */</p>
<hr />
<div>This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Monday, June 16, 2008 <BR>Time: 12:00<br><br />
Location: Yonkers Riverfront Library, (across from Yonkers train station)<br> Notes: Lunch provided. <br>[http://www.ypl.org/rivparkinfo.htm Directions]<br>[[Media:Parking-RiverfrontLibrary.doc|Free parking is available.]]<br><br />
<br />
<br />
'''FUTURE 2008 MEETING DATES'''<br />
* July 14<br />
* August 4 - '''NOTE NEW DATE'''<br />
* September 8<br />
* October 20<br />
* November 10<br />
* December 8<br />
Any changes in meeting dates will be posted on this page.<br><br />
<br />
=== OTHER NOTICES ===<br />
Our application for $200,000 in NYS DCJS funding to implement our YJCEC strategy has been approved and fully funded!<br><br />
We anticipate that the funding will be available by May, 2008. <br />
<br />
Register for OJJDP's Youth Gang Symposium <br />
On June 23-26, 2008, OJJDP will hold its Youth Gang Symposium in Atlanta, Georgia. Addressing the theme “Partnering to Prevent Youth Gang Violence: From Faith- and Community-Based Organizations to Law Enforcement," the symposium will offer innovative gang-related strategies and the latest information on youth gang activities. Register by April 30, 2008, to receive a discount rate. (OJJDP)<br />
<br />
[http://www.gangsymposium.org/ http://www.gangsymposium.org/]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
=== RESOURCES ===<br />
National Youth Violence Prevention Week Announced <br />
In recognition of National Youth Violence Prevention Week (March 31 to April 4, 2008), NCJRS has created a Youth Violence Special Feature. This special feature contains publications and resources concerning gun violence, violence in schools, youth gang activity, and the prevention of youth violence. Links to research and statistics related to youth violence are also included. (NCJRS) Below is the address:<br />
<br />
[http://www.ncjrs.gov/yviolence/ http://www.ncjrs.gov/yviolence]<br />
<br />
===== ''Yonkers Juvenile Justice Strategy and Action Plan'' =====<br />
* [[Media:YJCEC_Action_Plan_Summary-9_page.pdf|Overview of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 9 pages]]<br />
* [[Media:Yonkers_Juvenile_Justice_Strategy_and_Action_Plan-narrative.pdf|Main body of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 62 pages]]<br />
* [[Media:YJCEC_Action_Plan_Appendices_137_pages_F.pdf|Appendices for Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 137 pages]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Targeting'' =====<br />
This material explains "Evidence-Based Targeting," a new concept developed in Yonkers that offers communities across America the opportunity to dramatically enhance their juvenile crime prevention efforts by targeting limited prevention resources to higher-risk groups where those efforts can have an exponentially greater impact on reducing juvenile crime. <br><br />
* [[Media:EBT_Significance.doc|Significance of Evidence-Based Targeting]]<br><br />
This one-page handout outlines the significance of "evidence-based targeting" and how it can benefit communities, service providers, and funders. <br><br />
* [[Media:Evidence-Based_Targeting_Overview.doc|Overview of Evidence-Based Targeting]]<br><br />
This seven-page handout gives a more detailed overview of "evidence-based targeting" and includes sample forms that illustrate how service providers and funders could use Yonkers data to calculate an "estimated baseline" for their delinquency prevention programs.<br><br />
* [[Media:Pyramid_of_Risk_charts.doc|Charts illustrating the Pyramid of Risk (Word format)]]<br><br />
Here are two charts (in Word format) that illustrate Evidence-Based Targeting. Unlike earlier visual representations that presented the data in tabular form, these charts now display the Pyramid as a pyramid. The first shows the % of kids in each group who get arrested within 3 years. The second shows the # of arrests over 3 years per 100 kids in each group. The second chart shows an even greater disparity as you move up the pyramid because a higher proportion of higher-risk kids get arrested and they get arrested more often.<br><br />
* [[Media:Pyramid_of_Risk_charts.ppt|Charts illustrating the Pyramid of Risk (Powerpoint format)]]<br><br />
Here are the same two charts in PowerPoint format.<br><br />
* [[Media:NYS_DCJS_Presentation_on_Evidence-Based_Targeting.ppt|DCJS conference presentation re Evidence-Based Targeting, delivered 2/6/08]]<br><br />
This PowerPoint presentation gives a brief overview of Evidence-Based Targeting and shows how it helps you concentrate your efforts where they can have the greatest potential impact by focusing on specific groups at highest risk for juvenile crime.<br />
* [http://changingthecourt.blogspot.com/2008/02/blog-post_08.html Center for Court Innovation article about Karl Bertrand’s presentation to NYS DCJS on Evidence-Based Targeting, 2/8/08]<br />
The Center for Court Innovation published an weblog article on February 8, 2008 about the presentation on Evidence-Based Targeting Karl Bertrand made recently to a statewide conference sponsored by the New York State Division of Criminal Justice Services. The article appeared in a Center for Court Innovation blog called "Changing the Court: A chronicle of how a group of planners and practitioners are attempting to change the Bronx court system's approach to low-level criminal offending." It was written by Claibourne Henry, Youth Development Coordinator. One of the article's conclusions is: "By targeting the right population, programs can conserve time, funding and avoid combing through the hundreds and thousands of other individuals who fall into a general target population, but aren’t necessarily at high risk of being arrested."<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Chronic Truancy Prevention'' =====<br />
* [http://programdesign.com/wiki/Yonkers_Truancy Yonkers Truancy Reduction Strategy Group ]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Interventions'' =====<br />
* [[Media:PreventingCrime-_WhatWorks,_What_Doesn't,_What's_Promising.doc|Preventing Crime- What Works, What Doesn't, What's Promising]]<br />
This Report to Congress, funded by the National Institute of Justice, is a comprehensive review of decades of research on the effectiveness of every major crime reduction strategy supported by the U.S. Department of Justice. This resource is invaluable for anyone trying to allocate scarce prevention resources to interventions with the strongest evidence of effectiveness.<br />
<br />
* [[Media:Preventing_Crime--What_Works-Summary.pdf|Summary of "Preventing Crime: What Works, What Doesn't, What's Promising]]<br />
This 19-page "Research in Brief" from the National Institute of Justice summarizes the major conclusions of a comprehensive review of decades of evidence for the effectiveness of every major crime prevention strategy.<br />
<br />
* [http://www.wsipp.wa.gov/rptfiles/04-07-3901.pdf Benefits and Costs of Prevention and Early Intervention Programs for Youth]<br />
This study includes a table listing benefits, costs, and benefits per dollar of cost for 61 common evidence-based model programs.<br />
<br />
* [http://www.dsgonline.com/mpg2.5/mpg_index.htm|OJJDP Model Programs Guide]<br><br />
The Office of Juvenile Justice and Delinquency Prevention's Model Programs Guide (MPG) is designed to assist practitioners and communities in implementing evidence-based prevention and intervention programs that can make a difference in the lives of children and communities. The MPG database of evidence-based programs covers the entire continuum of youth services from prevention through sanctions to reentry. The MPG can be used to assist juvenile justice practitioners, administrators, and researchers to enhance accountability, ensure public safety, and reduce recidivism. The MPG is an easy-to-use tool that offers a database of scientifically-proven programs that address a range of issues, including substance abuse, mental health, and education programs.<br><br />
<br />
* [http://guide.helpingamericasyouth.gov| Helping America's Youth]<br><br />
The Helping America's Youth (HAY) website provides a Community Guide to Helping America's Youth. It provides strategies and tools to help communities form effective partnerships, assess community needs, and identify evidence-based programs. You can search the database of evidence-based programs by risk factor, protective factor, or keyword. All of the programs featured in the HAY database have demonstrated results in accordance with widely accepted scientific criteria for program effectiveness. The following federal agencies worked together to identify programs for the HAY Program Tool: the U.S. Department of Health and Human Services, the U.S. Department of Justice, the U.S. Department of Education, the U.S. Department of Labor, the U.S. Department of Agriculture, the U.S. Department of Housing and Urban Development, the Office for National Drug Control Policy, and the Corporation for National and Community Service.<br><br />
<br />
* [http://www.strengtheningfamiliesprogram.org/index.html| Strengthening Families Program]<br><br />
This is one of the evidence-based models that will be replicated in Yonkers by the YJCEC. The Strengthening Families Program (SFP) is a nationally and internationally recognized parenting and family strengthening program for high-risk families. SFP is an evidence-based family skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. SFP was developed and found effective on a National Institute on Drug Abuse (NIDA) research grant in the early 1980s. More than 15 subsequent independent replications have found similar positive results with families in many different ethnic groups. Both culturally adapted versions and the core version of SFP have been found effective with African-American, Hispanic, Asian, Pacific Islander, and First Nations families. The original SFP for high-risk families with children ages 6 to 11 years (SFP6-11) was joined in the early 1990’s by a shorter 7-session version for low-risk families with pre- and early teens (SFP10-14). SFP6-11 has now been joined by 14-session versions for high-risk families with both younger children (SFP3-5) and early teens (SFP12-16).<br><br />
<br />
* [http://www.wsipp.wa.gov/pub.asp?docid=07-06-1201| Evidence-Based Juvenile Offender Programs: Program Description, Quality Assurance, and Cost]<br><br />
Six juvenile offender programs identified by Institute as evidence-based are profiled through program descriptions, quality assurance information, and cost-benefit figures. By Elizabeth Drake, Washington State Institute for Public Policy, June 2007.<br><br />
[[#top | back to top of page ]]<br><br><br />
=====''Implementation Reporting Forms''=====<br />
*[[Media: | Big Brothers Big Sisters Form]]<br />
*[[Media: | Strengthening Families Form]]<br />
*[[Media: |Functional Family Therapy Form]]<br />
===== ''Disproportionate Minority Contact'' =====<br />
* [[Media:Disproportionate Minority Contact TA manual.pdf|OJJDP Disproportionate Minority Contact Technical Assistance Manual, 2006]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Other Criminal Justice Information and Resources'' =====<br />
* [http://www.msnbc.msn.com/id/23392251/ 1 in 100 Americans behind bars, report finds]<br />
NEW YORK - For the first time in U.S. history, more than one of every 100 adults is in jail or prison, according to a new report documenting America’s rank as the world’s No. 1 incarcerator. It urges states to curtail corrections spending by placing fewer low-risk offenders behind bars. Prison spending ballooned from $11 billion to $49 billion in 2 decades. “Getting tough on criminals has gotten tough on taxpayers,” said the project’s director, Adam Gelb. “For some groups, the incarceration numbers are especially startling,” the report said. “While one in 30 men between the ages of 20 and 34 is behind bars, for black males in that age group the figure is one in nine.”<br><br />
<br />
* [http://members.jointogether.org/jointogether/join.html Sign up for Join Together Updates]<br />
Join Together is a project of the Boston University School of Public Health. Since 1991, Join Together has supported community-based efforts to advance effective alcohol and drug policy, prevention, and treatment. Join Together leads initiatives to help communities respond to the harms caused by excessive alcohol and drug use and provides free internet services supporting their efforts. The link above takes you to a site where you can sign up to receive any of the following free internet resources: Daily News Edition, Weekly News Roundup, the monthly Treatment Practitioner's Research Bulletin, or the Funding News Weekly.<br><br />
* [https://www.ncjrs.gov/index.html National Criminal Justice Reference Service (NCJRS)]<br />
The NCJRS site has links to a wide variety of publications, research, and grant information. Major categories include Corrections, Courts, Crime, Crime Prevention, Drugs, Justice System, Juvenile Justice, Law Enforcement, and Victims.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YJCECYJCEC2008-07-18T13:25:25Z<p>Mpolynice: /* ''Chronic Truancy Prevention'' */</p>
<hr />
<div>This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Monday, June 16, 2008 <BR>Time: 12:00<br><br />
Location: Yonkers Riverfront Library, (across from Yonkers train station)<br> Notes: Lunch provided. <br>[http://www.ypl.org/rivparkinfo.htm Directions]<br>[[Media:Parking-RiverfrontLibrary.doc|Free parking is available.]]<br><br />
<br />
<br />
'''FUTURE 2008 MEETING DATES'''<br />
* July 14<br />
* August 4 - '''NOTE NEW DATE'''<br />
* September 8<br />
* October 20<br />
* November 10<br />
* December 8<br />
Any changes in meeting dates will be posted on this page.<br><br />
<br />
=== OTHER NOTICES ===<br />
Our application for $200,000 in NYS DCJS funding to implement our YJCEC strategy has been approved and fully funded!<br><br />
We anticipate that the funding will be available by May, 2008. <br />
<br />
Register for OJJDP's Youth Gang Symposium <br />
On June 23-26, 2008, OJJDP will hold its Youth Gang Symposium in Atlanta, Georgia. Addressing the theme “Partnering to Prevent Youth Gang Violence: From Faith- and Community-Based Organizations to Law Enforcement," the symposium will offer innovative gang-related strategies and the latest information on youth gang activities. Register by April 30, 2008, to receive a discount rate. (OJJDP)<br />
<br />
[http://www.gangsymposium.org/ http://www.gangsymposium.org/]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
=== RESOURCES ===<br />
National Youth Violence Prevention Week Announced <br />
In recognition of National Youth Violence Prevention Week (March 31 to April 4, 2008), NCJRS has created a Youth Violence Special Feature. This special feature contains publications and resources concerning gun violence, violence in schools, youth gang activity, and the prevention of youth violence. Links to research and statistics related to youth violence are also included. (NCJRS) Below is the address:<br />
<br />
[http://www.ncjrs.gov/yviolence/ http://www.ncjrs.gov/yviolence]<br />
<br />
===== ''Yonkers Juvenile Justice Strategy and Action Plan'' =====<br />
* [[Media:YJCEC_Action_Plan_Summary-9_page.pdf|Overview of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 9 pages]]<br />
* [[Media:Yonkers_Juvenile_Justice_Strategy_and_Action_Plan-narrative.pdf|Main body of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 62 pages]]<br />
* [[Media:YJCEC_Action_Plan_Appendices_137_pages_F.pdf|Appendices for Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 137 pages]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Targeting'' =====<br />
This material explains "Evidence-Based Targeting," a new concept developed in Yonkers that offers communities across America the opportunity to dramatically enhance their juvenile crime prevention efforts by targeting limited prevention resources to higher-risk groups where those efforts can have an exponentially greater impact on reducing juvenile crime. <br><br />
* [[Media:EBT_Significance.doc|Significance of Evidence-Based Targeting]]<br><br />
This one-page handout outlines the significance of "evidence-based targeting" and how it can benefit communities, service providers, and funders. <br><br />
* [[Media:Evidence-Based_Targeting_Overview.doc|Overview of Evidence-Based Targeting]]<br><br />
This seven-page handout gives a more detailed overview of "evidence-based targeting" and includes sample forms that illustrate how service providers and funders could use Yonkers data to calculate an "estimated baseline" for their delinquency prevention programs.<br><br />
* [[Media:Pyramid_of_Risk_charts.doc|Charts illustrating the Pyramid of Risk (Word format)]]<br><br />
Here are two charts (in Word format) that illustrate Evidence-Based Targeting. Unlike earlier visual representations that presented the data in tabular form, these charts now display the Pyramid as a pyramid. The first shows the % of kids in each group who get arrested within 3 years. The second shows the # of arrests over 3 years per 100 kids in each group. The second chart shows an even greater disparity as you move up the pyramid because a higher proportion of higher-risk kids get arrested and they get arrested more often.<br><br />
* [[Media:Pyramid_of_Risk_charts.ppt|Charts illustrating the Pyramid of Risk (Powerpoint format)]]<br><br />
Here are the same two charts in PowerPoint format.<br><br />
* [[Media:NYS_DCJS_Presentation_on_Evidence-Based_Targeting.ppt|DCJS conference presentation re Evidence-Based Targeting, delivered 2/6/08]]<br><br />
This PowerPoint presentation gives a brief overview of Evidence-Based Targeting and shows how it helps you concentrate your efforts where they can have the greatest potential impact by focusing on specific groups at highest risk for juvenile crime.<br />
* [http://changingthecourt.blogspot.com/2008/02/blog-post_08.html Center for Court Innovation article about Karl Bertrand’s presentation to NYS DCJS on Evidence-Based Targeting, 2/8/08]<br />
The Center for Court Innovation published an weblog article on February 8, 2008 about the presentation on Evidence-Based Targeting Karl Bertrand made recently to a statewide conference sponsored by the New York State Division of Criminal Justice Services. The article appeared in a Center for Court Innovation blog called "Changing the Court: A chronicle of how a group of planners and practitioners are attempting to change the Bronx court system's approach to low-level criminal offending." It was written by Claibourne Henry, Youth Development Coordinator. One of the article's conclusions is: "By targeting the right population, programs can conserve time, funding and avoid combing through the hundreds and thousands of other individuals who fall into a general target population, but aren’t necessarily at high risk of being arrested."<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Chronic Truancy Prevention'' =====<br />
* [[Yonkers_Truancy]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Interventions'' =====<br />
* [[Media:PreventingCrime-_WhatWorks,_What_Doesn't,_What's_Promising.doc|Preventing Crime- What Works, What Doesn't, What's Promising]]<br />
This Report to Congress, funded by the National Institute of Justice, is a comprehensive review of decades of research on the effectiveness of every major crime reduction strategy supported by the U.S. Department of Justice. This resource is invaluable for anyone trying to allocate scarce prevention resources to interventions with the strongest evidence of effectiveness.<br />
<br />
* [[Media:Preventing_Crime--What_Works-Summary.pdf|Summary of "Preventing Crime: What Works, What Doesn't, What's Promising]]<br />
This 19-page "Research in Brief" from the National Institute of Justice summarizes the major conclusions of a comprehensive review of decades of evidence for the effectiveness of every major crime prevention strategy.<br />
<br />
* [http://www.wsipp.wa.gov/rptfiles/04-07-3901.pdf Benefits and Costs of Prevention and Early Intervention Programs for Youth]<br />
This study includes a table listing benefits, costs, and benefits per dollar of cost for 61 common evidence-based model programs.<br />
<br />
* [http://www.dsgonline.com/mpg2.5/mpg_index.htm|OJJDP Model Programs Guide]<br><br />
The Office of Juvenile Justice and Delinquency Prevention's Model Programs Guide (MPG) is designed to assist practitioners and communities in implementing evidence-based prevention and intervention programs that can make a difference in the lives of children and communities. The MPG database of evidence-based programs covers the entire continuum of youth services from prevention through sanctions to reentry. The MPG can be used to assist juvenile justice practitioners, administrators, and researchers to enhance accountability, ensure public safety, and reduce recidivism. The MPG is an easy-to-use tool that offers a database of scientifically-proven programs that address a range of issues, including substance abuse, mental health, and education programs.<br><br />
<br />
* [http://guide.helpingamericasyouth.gov| Helping America's Youth]<br><br />
The Helping America's Youth (HAY) website provides a Community Guide to Helping America's Youth. It provides strategies and tools to help communities form effective partnerships, assess community needs, and identify evidence-based programs. You can search the database of evidence-based programs by risk factor, protective factor, or keyword. All of the programs featured in the HAY database have demonstrated results in accordance with widely accepted scientific criteria for program effectiveness. The following federal agencies worked together to identify programs for the HAY Program Tool: the U.S. Department of Health and Human Services, the U.S. Department of Justice, the U.S. Department of Education, the U.S. Department of Labor, the U.S. Department of Agriculture, the U.S. Department of Housing and Urban Development, the Office for National Drug Control Policy, and the Corporation for National and Community Service.<br><br />
<br />
* [http://www.strengtheningfamiliesprogram.org/index.html| Strengthening Families Program]<br><br />
This is one of the evidence-based models that will be replicated in Yonkers by the YJCEC. The Strengthening Families Program (SFP) is a nationally and internationally recognized parenting and family strengthening program for high-risk families. SFP is an evidence-based family skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. SFP was developed and found effective on a National Institute on Drug Abuse (NIDA) research grant in the early 1980s. More than 15 subsequent independent replications have found similar positive results with families in many different ethnic groups. Both culturally adapted versions and the core version of SFP have been found effective with African-American, Hispanic, Asian, Pacific Islander, and First Nations families. The original SFP for high-risk families with children ages 6 to 11 years (SFP6-11) was joined in the early 1990’s by a shorter 7-session version for low-risk families with pre- and early teens (SFP10-14). SFP6-11 has now been joined by 14-session versions for high-risk families with both younger children (SFP3-5) and early teens (SFP12-16).<br><br />
<br />
* [http://www.wsipp.wa.gov/pub.asp?docid=07-06-1201| Evidence-Based Juvenile Offender Programs: Program Description, Quality Assurance, and Cost]<br><br />
Six juvenile offender programs identified by Institute as evidence-based are profiled through program descriptions, quality assurance information, and cost-benefit figures. By Elizabeth Drake, Washington State Institute for Public Policy, June 2007.<br><br />
[[#top | back to top of page ]]<br><br><br />
=====''Implementation Reporting Forms''=====<br />
*[[Media: | Big Brothers Big Sisters Form]]<br />
*[[Media: | Strengthening Families Form]]<br />
*[[Media: |Functional Family Therapy Form]]<br />
===== ''Disproportionate Minority Contact'' =====<br />
* [[Media:Disproportionate Minority Contact TA manual.pdf|OJJDP Disproportionate Minority Contact Technical Assistance Manual, 2006]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Other Criminal Justice Information and Resources'' =====<br />
* [http://www.msnbc.msn.com/id/23392251/ 1 in 100 Americans behind bars, report finds]<br />
NEW YORK - For the first time in U.S. history, more than one of every 100 adults is in jail or prison, according to a new report documenting America’s rank as the world’s No. 1 incarcerator. It urges states to curtail corrections spending by placing fewer low-risk offenders behind bars. Prison spending ballooned from $11 billion to $49 billion in 2 decades. “Getting tough on criminals has gotten tough on taxpayers,” said the project’s director, Adam Gelb. “For some groups, the incarceration numbers are especially startling,” the report said. “While one in 30 men between the ages of 20 and 34 is behind bars, for black males in that age group the figure is one in nine.”<br><br />
<br />
* [http://members.jointogether.org/jointogether/join.html Sign up for Join Together Updates]<br />
Join Together is a project of the Boston University School of Public Health. Since 1991, Join Together has supported community-based efforts to advance effective alcohol and drug policy, prevention, and treatment. Join Together leads initiatives to help communities respond to the harms caused by excessive alcohol and drug use and provides free internet services supporting their efforts. The link above takes you to a site where you can sign up to receive any of the following free internet resources: Daily News Edition, Weekly News Roundup, the monthly Treatment Practitioner's Research Bulletin, or the Funding News Weekly.<br><br />
* [https://www.ncjrs.gov/index.html National Criminal Justice Reference Service (NCJRS)]<br />
The NCJRS site has links to a wide variety of publications, research, and grant information. Major categories include Corrections, Courts, Crime, Crime Prevention, Drugs, Justice System, Juvenile Justice, Law Enforcement, and Victims.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:YJCEC_Implementation_Progress_Report_BBBS_F3.docFile:YJCEC Implementation Progress Report BBBS F3.doc2008-07-18T13:24:06Z<p>Mpolynice: Most recent form revised 7/18/08</p>
<hr />
<div>Most recent form revised 7/18/08</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YJCECYJCEC2008-07-18T13:22:30Z<p>Mpolynice: /* RESOURCES */</p>
<hr />
<div>This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Monday, June 16, 2008 <BR>Time: 12:00<br><br />
Location: Yonkers Riverfront Library, (across from Yonkers train station)<br> Notes: Lunch provided. <br>[http://www.ypl.org/rivparkinfo.htm Directions]<br>[[Media:Parking-RiverfrontLibrary.doc|Free parking is available.]]<br><br />
<br />
<br />
'''FUTURE 2008 MEETING DATES'''<br />
* July 14<br />
* August 4 - '''NOTE NEW DATE'''<br />
* September 8<br />
* October 20<br />
* November 10<br />
* December 8<br />
Any changes in meeting dates will be posted on this page.<br><br />
<br />
=== OTHER NOTICES ===<br />
Our application for $200,000 in NYS DCJS funding to implement our YJCEC strategy has been approved and fully funded!<br><br />
We anticipate that the funding will be available by May, 2008. <br />
<br />
Register for OJJDP's Youth Gang Symposium <br />
On June 23-26, 2008, OJJDP will hold its Youth Gang Symposium in Atlanta, Georgia. Addressing the theme “Partnering to Prevent Youth Gang Violence: From Faith- and Community-Based Organizations to Law Enforcement," the symposium will offer innovative gang-related strategies and the latest information on youth gang activities. Register by April 30, 2008, to receive a discount rate. (OJJDP)<br />
<br />
[http://www.gangsymposium.org/ http://www.gangsymposium.org/]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
=== RESOURCES ===<br />
National Youth Violence Prevention Week Announced <br />
In recognition of National Youth Violence Prevention Week (March 31 to April 4, 2008), NCJRS has created a Youth Violence Special Feature. This special feature contains publications and resources concerning gun violence, violence in schools, youth gang activity, and the prevention of youth violence. Links to research and statistics related to youth violence are also included. (NCJRS) Below is the address:<br />
<br />
[http://www.ncjrs.gov/yviolence/ http://www.ncjrs.gov/yviolence]<br />
<br />
===== ''Yonkers Juvenile Justice Strategy and Action Plan'' =====<br />
* [[Media:YJCEC_Action_Plan_Summary-9_page.pdf|Overview of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 9 pages]]<br />
* [[Media:Yonkers_Juvenile_Justice_Strategy_and_Action_Plan-narrative.pdf|Main body of Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 62 pages]]<br />
* [[Media:YJCEC_Action_Plan_Appendices_137_pages_F.pdf|Appendices for Yonkers' Juvenile Justice Strategy and Action Plan, final draft as released 4/8/08, 137 pages]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
===== ''Evidence-Based Targeting'' =====<br />
This material explains "Evidence-Based Targeting," a new concept developed in Yonkers that offers communities across America the opportunity to dramatically enhance their juvenile crime prevention efforts by targeting limited prevention resources to higher-risk groups where those efforts can have an exponentially greater impact on reducing juvenile crime. <br><br />
* [[Media:EBT_Significance.doc|Significance of Evidence-Based Targeting]]<br><br />
This one-page handout outlines the significance of "evidence-based targeting" and how it can benefit communities, service providers, and funders. <br><br />
* [[Media:Evidence-Based_Targeting_Overview.doc|Overview of Evidence-Based Targeting]]<br><br />
This seven-page handout gives a more detailed overview of "evidence-based targeting" and includes sample forms that illustrate how service providers and funders could use Yonkers data to calculate an "estimated baseline" for their delinquency prevention programs.<br><br />
* [[Media:Pyramid_of_Risk_charts.doc|Charts illustrating the Pyramid of Risk (Word format)]]<br><br />
Here are two charts (in Word format) that illustrate Evidence-Based Targeting. Unlike earlier visual representations that presented the data in tabular form, these charts now display the Pyramid as a pyramid. The first shows the % of kids in each group who get arrested within 3 years. The second shows the # of arrests over 3 years per 100 kids in each group. The second chart shows an even greater disparity as you move up the pyramid because a higher proportion of higher-risk kids get arrested and they get arrested more often.<br><br />
* [[Media:Pyramid_of_Risk_charts.ppt|Charts illustrating the Pyramid of Risk (Powerpoint format)]]<br><br />
Here are the same two charts in PowerPoint format.<br><br />
* [[Media:NYS_DCJS_Presentation_on_Evidence-Based_Targeting.ppt|DCJS conference presentation re Evidence-Based Targeting, delivered 2/6/08]]<br><br />
This PowerPoint presentation gives a brief overview of Evidence-Based Targeting and shows how it helps you concentrate your efforts where they can have the greatest potential impact by focusing on specific groups at highest risk for juvenile crime.<br />
* [http://changingthecourt.blogspot.com/2008/02/blog-post_08.html Center for Court Innovation article about Karl Bertrand’s presentation to NYS DCJS on Evidence-Based Targeting, 2/8/08]<br />
The Center for Court Innovation published an weblog article on February 8, 2008 about the presentation on Evidence-Based Targeting Karl Bertrand made recently to a statewide conference sponsored by the New York State Division of Criminal Justice Services. The article appeared in a Center for Court Innovation blog called "Changing the Court: A chronicle of how a group of planners and practitioners are attempting to change the Bronx court system's approach to low-level criminal offending." It was written by Claibourne Henry, Youth Development Coordinator. One of the article's conclusions is: "By targeting the right population, programs can conserve time, funding and avoid combing through the hundreds and thousands of other individuals who fall into a general target population, but aren’t necessarily at high risk of being arrested."<br><br />
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<br />
===== ''Chronic Truancy Prevention'' =====<br />
* [[Yonkers Truancy Reduction Strategy Group]]<br><br />
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<br />
===== ''Evidence-Based Interventions'' =====<br />
* [[Media:PreventingCrime-_WhatWorks,_What_Doesn't,_What's_Promising.doc|Preventing Crime- What Works, What Doesn't, What's Promising]]<br />
This Report to Congress, funded by the National Institute of Justice, is a comprehensive review of decades of research on the effectiveness of every major crime reduction strategy supported by the U.S. Department of Justice. This resource is invaluable for anyone trying to allocate scarce prevention resources to interventions with the strongest evidence of effectiveness.<br />
<br />
* [[Media:Preventing_Crime--What_Works-Summary.pdf|Summary of "Preventing Crime: What Works, What Doesn't, What's Promising]]<br />
This 19-page "Research in Brief" from the National Institute of Justice summarizes the major conclusions of a comprehensive review of decades of evidence for the effectiveness of every major crime prevention strategy.<br />
<br />
* [http://www.wsipp.wa.gov/rptfiles/04-07-3901.pdf Benefits and Costs of Prevention and Early Intervention Programs for Youth]<br />
This study includes a table listing benefits, costs, and benefits per dollar of cost for 61 common evidence-based model programs.<br />
<br />
* [http://www.dsgonline.com/mpg2.5/mpg_index.htm|OJJDP Model Programs Guide]<br><br />
The Office of Juvenile Justice and Delinquency Prevention's Model Programs Guide (MPG) is designed to assist practitioners and communities in implementing evidence-based prevention and intervention programs that can make a difference in the lives of children and communities. The MPG database of evidence-based programs covers the entire continuum of youth services from prevention through sanctions to reentry. The MPG can be used to assist juvenile justice practitioners, administrators, and researchers to enhance accountability, ensure public safety, and reduce recidivism. The MPG is an easy-to-use tool that offers a database of scientifically-proven programs that address a range of issues, including substance abuse, mental health, and education programs.<br><br />
<br />
* [http://guide.helpingamericasyouth.gov| Helping America's Youth]<br><br />
The Helping America's Youth (HAY) website provides a Community Guide to Helping America's Youth. It provides strategies and tools to help communities form effective partnerships, assess community needs, and identify evidence-based programs. You can search the database of evidence-based programs by risk factor, protective factor, or keyword. All of the programs featured in the HAY database have demonstrated results in accordance with widely accepted scientific criteria for program effectiveness. The following federal agencies worked together to identify programs for the HAY Program Tool: the U.S. Department of Health and Human Services, the U.S. Department of Justice, the U.S. Department of Education, the U.S. Department of Labor, the U.S. Department of Agriculture, the U.S. Department of Housing and Urban Development, the Office for National Drug Control Policy, and the Corporation for National and Community Service.<br><br />
<br />
* [http://www.strengtheningfamiliesprogram.org/index.html| Strengthening Families Program]<br><br />
This is one of the evidence-based models that will be replicated in Yonkers by the YJCEC. The Strengthening Families Program (SFP) is a nationally and internationally recognized parenting and family strengthening program for high-risk families. SFP is an evidence-based family skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. SFP was developed and found effective on a National Institute on Drug Abuse (NIDA) research grant in the early 1980s. More than 15 subsequent independent replications have found similar positive results with families in many different ethnic groups. Both culturally adapted versions and the core version of SFP have been found effective with African-American, Hispanic, Asian, Pacific Islander, and First Nations families. The original SFP for high-risk families with children ages 6 to 11 years (SFP6-11) was joined in the early 1990’s by a shorter 7-session version for low-risk families with pre- and early teens (SFP10-14). SFP6-11 has now been joined by 14-session versions for high-risk families with both younger children (SFP3-5) and early teens (SFP12-16).<br><br />
<br />
* [http://www.wsipp.wa.gov/pub.asp?docid=07-06-1201| Evidence-Based Juvenile Offender Programs: Program Description, Quality Assurance, and Cost]<br><br />
Six juvenile offender programs identified by Institute as evidence-based are profiled through program descriptions, quality assurance information, and cost-benefit figures. By Elizabeth Drake, Washington State Institute for Public Policy, June 2007.<br><br />
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=====''Implementation Reporting Forms''=====<br />
*[[Media: | Big Brothers Big Sisters Form]]<br />
*[[Media: | Strengthening Families Form]]<br />
*[[Media: |Functional Family Therapy Form]]<br />
===== ''Disproportionate Minority Contact'' =====<br />
* [[Media:Disproportionate Minority Contact TA manual.pdf|OJJDP Disproportionate Minority Contact Technical Assistance Manual, 2006]]<br><br />
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<br />
===== ''Other Criminal Justice Information and Resources'' =====<br />
* [http://www.msnbc.msn.com/id/23392251/ 1 in 100 Americans behind bars, report finds]<br />
NEW YORK - For the first time in U.S. history, more than one of every 100 adults is in jail or prison, according to a new report documenting America’s rank as the world’s No. 1 incarcerator. It urges states to curtail corrections spending by placing fewer low-risk offenders behind bars. Prison spending ballooned from $11 billion to $49 billion in 2 decades. “Getting tough on criminals has gotten tough on taxpayers,” said the project’s director, Adam Gelb. “For some groups, the incarceration numbers are especially startling,” the report said. “While one in 30 men between the ages of 20 and 34 is behind bars, for black males in that age group the figure is one in nine.”<br><br />
<br />
* [http://members.jointogether.org/jointogether/join.html Sign up for Join Together Updates]<br />
Join Together is a project of the Boston University School of Public Health. Since 1991, Join Together has supported community-based efforts to advance effective alcohol and drug policy, prevention, and treatment. Join Together leads initiatives to help communities respond to the harms caused by excessive alcohol and drug use and provides free internet services supporting their efforts. The link above takes you to a site where you can sign up to receive any of the following free internet resources: Daily News Edition, Weekly News Roundup, the monthly Treatment Practitioner's Research Bulletin, or the Funding News Weekly.<br><br />
* [https://www.ncjrs.gov/index.html National Criminal Justice Reference Service (NCJRS)]<br />
The NCJRS site has links to a wide variety of publications, research, and grant information. Major categories include Corrections, Courts, Crime, Crime Prevention, Drugs, Justice System, Juvenile Justice, Law Enforcement, and Victims.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:S%2BC_Monthly_Statement_of_Expenditures.xlsFile:S+C Monthly Statement of Expenditures.xls2008-07-07T15:47:00Z<p>Mpolynice: uploaded a new version of "Image:S+C Monthly Statement of Expenditures.xls"</p>
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<div></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-07-07T15:35:05Z<p>Mpolynice: /* ''Process for Submitting HUD forms and information to MHA'' */</p>
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<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
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<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
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<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
<br />
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<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
''Shelter Plus Care Monthly Expenditure Report''<br />
*[[media:S+C_Monthly_Statement_of_Expenditures.xls | Monthly Statement of Expenditures]]<br><br />
<br />
This form is only required for S+C programs. It must be submitted every month with each voucher. <br />
<br />
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<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
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<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced above. <br> <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail the final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
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<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
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<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
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==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:S%2BC_Monthly_Statement_of_Expenditures.xlsFile:S+C Monthly Statement of Expenditures.xls2008-07-07T15:32:16Z<p>Mpolynice: uploaded a new version of "Image:S+C Monthly Statement of Expenditures.xls": Supplement to voucher form.Used only for S+C.</p>
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<div></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/WCCOCHWCCOCH2008-07-02T17:58:11Z<p>Mpolynice: /* ''Manuals/Training Material'' */</p>
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<div>== Westchester County Continuum of Care for the Homeless ("The Partnership") ==<br />
This public-private partnership coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, May 8, 2008<br><br />
Time: 2:30 p.m.<br><br />
Location: 112 East Post Road, Room to be announced, White Plains<br><br />
Notes: <br><br />
Directions: [http://www.mapquest.com/maps/112+E+Post+Rd+White+Plains+NY+10601-5113/ Driving Directions]<br><br><br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
* Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
* [http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br><br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
<br><br>[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists'' ====<br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/WCCOCHWCCOCH2008-07-02T17:57:52Z<p>Mpolynice: /* ''Manuals/Training Material'' */</p>
<hr />
<div>== Westchester County Continuum of Care for the Homeless ("The Partnership") ==<br />
This public-private partnership coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, May 8, 2008<br><br />
Time: 2:30 p.m.<br><br />
Location: 112 East Post Road, Room to be announced, White Plains<br><br />
Notes: <br><br />
Directions: [http://www.mapquest.com/maps/112+E+Post+Rd+White+Plains+NY+10601-5113/ Driving Directions]<br><br><br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
* Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
* [http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br><br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
<br>[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists'' ====<br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/WCCOCHWCCOCH2008-07-02T17:57:04Z<p>Mpolynice: /* ''Manuals/Training Material'' */</p>
<hr />
<div>== Westchester County Continuum of Care for the Homeless ("The Partnership") ==<br />
This public-private partnership coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, May 8, 2008<br><br />
Time: 2:30 p.m.<br><br />
Location: 112 East Post Road, Room to be announced, White Plains<br><br />
Notes: <br><br />
Directions: [http://www.mapquest.com/maps/112+E+Post+Rd+White+Plains+NY+10601-5113/ Driving Directions]<br><br><br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
* Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
* [http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br><br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists'' ====<br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-07-02T17:56:12Z<p>Mpolynice: /* ''Manuals/Training Material'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced above. <br> <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail the final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
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<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br> <br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-07-02T17:51:54Z<p>Mpolynice: /* ''Manuals/Training Material'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, July 17th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Program Contacts''<br />
*[[media:MVCOC_project_description.doc|Mount Vernon Continuum of Care Contacts and program descriptions as of June 25, 2008]]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-07-02T17:51:20Z<p>Mpolynice: /* ''Manuals/Training Material'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, July 17th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
*[http://www.hudhre.info/documents/SHPFinancialManagement.pdf Financial Management and HUD Compliance] <br><br />
Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and<br />
services.<br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Program Contacts''<br />
*[[media:MVCOC_project_description.doc|Mount Vernon Continuum of Care Contacts and program descriptions as of June 25, 2008]]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-06-27T17:11:15Z<p>Mpolynice: /* ''Process for Submitting HUD forms and information to MHA'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced above. <br> <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail the final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br> <br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-06-25T20:40:54Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, July 17th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Program Contacts''<br />
*[[media:MVCOC_project_description.doc|Mount Vernon Continuum of Care Contacts and program descriptions as of June 25, 2008]]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:MVCOC_project_description.docFile:MVCOC project description.doc2008-06-25T20:40:07Z<p>Mpolynice: as of 6/25/08</p>
<hr />
<div>as of 6/25/08</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-06-25T14:27:18Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, July 17th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Program Contacts''<br />
*[[media:MVCoCHMailList_6-23-08.doc|Mount Vernon Continuum of Care Contact List as of June 23, 2008]]<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-06-25T14:26:25Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, July 17th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Program Contacts''<br />
*[[media:MVCoCHMailList_6-23-08.doc|Mount Vernon Continuum of Care Contact List as of June 23, 2008]]<br />
<br />
<br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-06-25T14:24:40Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, July 17th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
''Program Contacts''<br />
*[[media: |Mount Vernon Continuum of Care Contact List]]<br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:African_American_Affairs_Flyer.pdfFile:African American Affairs Flyer.pdf2008-06-24T20:57:59Z<p>Mpolynice: uploaded a new version of "Image:African American Affairs Flyer.pdf"</p>
<hr />
<div>Service flyer from the Office of African-American Affairs</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:54:16Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester. [[media: African_American_Affairs_Flyer.pdf|Click here to view a flyer of services provided.]]</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:53:49Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester. [[media: African_American_Affairs_Flyer.pdf Click here to view a flyer of services provided.]]</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:53:31Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester. []media: African_American_Affairs_Flyer.pdf Click here to view a flyer of services provided.]]</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:53:15Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester. [media: African_American_Affairs_Flyer.pdf Click here to view a flyer of services provided.]</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:52:14Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester. [[media: African_American_Affairs_Flyer.pdf ]]Click here to view a flyer of services provided.</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:51:26Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester. [[African_American_Affairs_Flyer.pdf ]]Click here to view a flyer of services provided.</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/File:African_American_Affairs_Flyer.pdfFile:African American Affairs Flyer.pdf2008-06-24T20:48:11Z<p>Mpolynice: Service flyer from the Office of African-American Affairs</p>
<hr />
<div>Service flyer from the Office of African-American Affairs</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Main_PageMain Page2008-06-24T20:46:01Z<p>Mpolynice: /* Advocacy */</p>
<hr />
<div><big>'''Welcome to the Program Design and Development Wiki'''</big><br />
<br />
This site is designed to provide rapid access to the information and resources needed by service providers, advocates and communities in Westchester County, New York. Clicking on any of the links below will take you to a page with meeting notices and other information and resources relevant to each collaboration.<br />
<br />
<br />
== Collaborations ==<br />
=== [[YJCEC|Yonkers Juvenile Crime Enforcement Coalition (YJCEC) ]]<br> ===<br />
This collaboration, facilitated by the Yonkers Police Department, is developing and implementing a coordinated Juvenile Justice Strategy and Action Plan to reduce violent juvenile crime in Yonkers, New York.<br><br />
<br />
=== [[Yonkers Truancy |Yonkers Truancy Reduction Strategy Group (YTRSG)]]<br> ===<br />
This YJCEC workgroup is implementing an innovative strategy to reduce chronic truancy in Yonkers.<br />
<br />
=== [[YCOCH|Yonkers Continuum of Care for the Homeless]]<br> ===<br />
This group brings together all the homeless housing and service providers in Yonkers, New York funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br><br />
<br />
=== [[MVCOCH|Mount Vernon Continuum of Care for the Homeless]]<br> === <br />
This group brings together all the homeless housing and service providers in Mount Vernon, New York funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br />
<br />
=== [[Mount Vernon Weed & Seed Initiative|Mount Vernon Weed & Seed Initiative]]<br> === <br />
This group is coordinating a new citywide strategy to reduce crime in Mount Vernon, New York.<br />
<br />
=== [[WCCOCH|Westchester County Partnership for the Homeless]]<br> ===<br />
This group coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br />
<br />
=== [[WEPN|Westchester Eviction Prevention Network]] ===<br />
<br><br><br />
<br />
== Advocacy ==<br />
[http://www.hungeractionnys.org/ Hunger Action Network of New York State (HANNYS)]<br><br />
The Hunger Action Network of New York State is a statewide anti-hunger coalition that combines grassroots organizing at the local level with state level research, education and advocacy to address the root causes of hunger, including poverty.<br><br />
[http://www.shnny.org/ Supportive Housing Network of New York State]<br><br />
The Supportive Housing Network of New York represents over 150 nonprofit organizations that develop and operate supportive housing and is the only supportive housing membership organization in New York State.<br><br />
[http://www.coalitionforthehomeless.org/ Coalition for the Homeless]<br><br />
Coalition for the Homeless is the nation's oldest advocacy and direct service organization helping homeless men, women, and children. We are dedicated to the principle that decent shelter, sufficient food, affordable housing, and the chance to work for a living wage are fundamental rights in a civilized society. Since our inception in 1981, the Coalition has worked through litigation, public education, and direct services to ensure that these goals are realized.<br><br />
[http://www.endhomelessness.org/ National Alliance to End Homelessness]<br><br />
The National Alliance to End Homelessness is a nonpartisan, mission-driven organization committed to preventing and ending homelessness in the United States. We are a leading voice on the issue of homelessness. The Alliance analyzes policy and develops pragmatic, cost-effective policy solutions. We work collaboratively with the public, private, and nonprofit sectors to build state and local capacity, leading to stronger programs and policies that help communities achieve their goal of ending homelessness. We provide data and research to policymakers and elected officials in order to inform policy debates and educate the public and opinion leaders nationwide. <br><br />
[http://www.foodclothingshelter.org/ Westchester Coalition for the Hungry and Homeless]<br><br />
WCHH shares information and technical services with providers, connects volunteers to programs needing their help, promotes legislative action for systematic changes and collects data on the hungry and homeless that it provides as an information resource to government agencies.<br><br />
[[WHARN|Westchester Homeless Advocacy Response Network (WHARN)]]<br><br />
WHARN is an email network that informs members when they have immediate opportunities for short-term political advocacy that could improve the lives of Westchester’s homeless residents. WHARN emails alerts to its members when policy decisions are being made and when they can make a difference by sending an email, calling a legislator, or attending a rally or vigil.<br><br />
[http://www.housingactioncouncil.org/ Housing Action Council]<br><br />
The Housing Action Council provides technical assistance, grants, and advocacy to increase and improve housing opportunities for low - and moderate - income households and special needs populations throughout the Hudson Valley Region.<br><br />
[http://www.westchestergov.com/africanamerican_AfricanAmericanAffairs.htm Westchester County Office of African-American Affairs] <br>The Office for African American Affairs works to identify and resolve issues affecting African Americans in Westchester.</div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Yonkers_TruancyYonkers Truancy2008-06-05T15:25:51Z<p>Mpolynice: /* UPCOMING EVENTS */</p>
<hr />
<div>The Yonkers Juvenile Crime Enforcement Coalition (YJCEC) identified truancy as one of the highest-priority local issues and created an ad-hoc workgroup, the Yonkers Truancy Reduction Strategy Group (YTRSG), to develop a plan to reduce truancy using existing resources, which could be supplemented by additional resources when and if those resources become available. The YTRSG includes representatives from the Yonkers Public Schools, Yonkers Police Department, DSS, Family Court, Probation Department, Westchester County Law Department, and the District Attorney’s Office. The YTRSG has held a series of meetings to assess the need, discuss potential strategies, and develop a plan that is outlined below.<br />
<br />
The YJCEC’s Truancy Reduction Strategy Group has developed a new procedure that we began implementing in Yonkers in September 2007. Under the new procedure Yonkers school personnel will investigate all cases where students in grades 1-8 have 15+ total unexcused absences in a single school year. School personnel will investigate to determine if there are any extenuating reasons for the absences, e.g. a long trip abroad or an extended illness, and will also review the student’s school records to determine if the absences are having negative academic impacts, as evidenced by low or failing grades, being held back, etc. If the investigation documents a negative academic impact and no extenuating circumstances, school personnel will file a formal Educational Neglect report to the New York State Child Abuse Hotline, which, if accepted by NYS, will be referred back to the Westchester DSS Child Protective Services (CPS) unit for investigation and appropriate action.<br />
<br />
The short-term impact of our new policy will be to dramatically increase the number of Educational Neglect reports filed from Yonkers, beginning in October 2007. We estimate that successful implementation of our new policy will result in 363-479 additional Educational Neglect reports from Yonkers during our first year of implementation. This range represents an increase of 71% to 94% over the 508 Educational Neglect reports filed in Yonkers in 2005-2006. We estimate that this increased caseload will require 8-10 new CPS workers in Yonkers to handle the increased caseload. Family Court and Probation would also experience increased caseloads as the new cases make their way through the system.<br><br><br />
<br />
The potential long-term impacts of our new policy are enormous. If properly implemented, our new procedure could identify and help bring early intervention services to hundreds of high-risk youth in high-risk families who would otherwise in most cases float through the system unaided until they emerged again into public view as teenage delinquents, dropouts, and criminals. The early intervention services provided will not be able to save every student or turn around every dysfunctional family, but they offer our best hope for long-term reductions in school failure, violence, drug abuse, and crime in Yonkers.<br><br />
<br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Thursday, June 26, 2008<BR><br />
Time: 9:30 a.m.<br><br />
Notes: This meeting will be followed at 10:30 by a meeting of the Yonkers Truancy Prevention Resource Coordination WorkGroup.<br><br />
Location: Yonkers Public School's central office at One Larkin Center (across from Yonkers the train station.) Fourth floor, Room A.<br> <br />
[http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=rW6cQqFiazNdSjYmuOH4Z040ZaKMAC%252fJeMYfzqjDqYYpt3BBfe8CuzOcoLsJ17XvY2ra6ZV72n8z1oIxGquH0lttygTMBqxRD9zqLAvGz%252bOsMPjg%252b%252fkBkv7ODKOPYYlbG9UV5c%252fREdT4hm%252fAxmDrJ3SEsPsaymjmNFGhxIbfjpnVAohIua4H9HKprQr2zak4fjY1jgfzSUCT%252bnlXFP9pEq3tYWjD8iTU1OynVeL2pWRqkYB7vlZ6Ij4m6MyZR8I8UC%252fpl3BWePSJ8FXoeslhHnKD8XX9rTrcQoJiljd5ZaVMstJDH6IdEzCVurpIoBqvLrlIxr93Cb4DGvisNIan29vq1zGmLi3j&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=One+Larkin+Center&2c=Yonkers&2s=NY&2z=10701&panelbtn=2 Driving Directions]<br><br />
<br />
=== OTHER NOTICES ===<br />
On May 7th of 2007 we predicted: "In the short term, we expect this new policy to significantly increase the number of Educational Neglect reports filed from Yonkers (by 71% to 94%)." As of 2/20/08, compared to the same period during the prior school year, the number of educational neglect reports filed by Yonkers has increased by '''89%'''.<br />
<br />
=== RESOURCES ===<br />
* [[Media:YJCEC_Truancy_Impact_Overview.pdf|The Impact of Chronic Truancy on Individuals and Communities]]<br><br />
This three-page excerpt from Yonkers' Juvenile Justice Strategy and Action Plan (as released on 4/8/08) summarizes major research findings on how chronic truancy impacts individuals and communities.<br><br />
<br />
* [http://www.ojjdp.ncjrs.gov/publications/truancy_toolkit.html Tool Kit For Creating Your Own Truancy Reduction Program, OJJDP,2007]<br><br />
The U.S. Department of Justice’s Office of Juvenile Justice and Delinquency Prevention (OJJDP) published this very detailed and useful “Tool Kit for Creating Your Own Truancy Reduction Program" in 2007.<br><br />
<br />
* [[Media:YTRSG_Proposed_Educational_Neglect_Reporting_v4c.pdf|Flowchart of Yonkers' Proposed Educational Neglect Reporting Process for Chronic Truants]]<br><br />
This flowchart illustrates the Educational Neglect reporting process being implemented in Yonkers, as proposed on 3/16/07.<br><br />
<br />
* [[Media:Yonkers_Ed_Neglect_Supplemental_Report_Form.pdf|Supplemental Educational Neglect Reporting Form]]<br><br />
This supplemental educational neglect reporting form helps mandated reporters in the schools organize the information needed to file an effective report to the State Central Registry. This version, prepared by the Westchester Task Force on Child Abuse and Neglect, is based upon a form developed by the Yonkers Board of Education, Westchester County Attorney, Westchester County District Attorney, and Westchester County Department of Social Services.<br><br />
<br />
* [http://www.azcentral.com/news/articles/0206ednbyrodel0206.html Study: Dropouts' interest in school may start waning early on]]<br><br />
Students who drop out of school don't do so impulsively but instead may fall into a dropout trajectory as early as kindergarten, according to an Arizona State University study to appear in the Journal of Education Research. "Educators may be overlooking important developmental trajectories exhibited by students prior to entering high school," said Gregory Hickman, who directed the undergraduate research. "Dropouts miss an average of 124 days by eighth grade." The Arizona Republic (Phoenix) (2/6/08)<br><br />
<br />
* [http://www.west.asu.edu/rodel/dropout.shtml Dropout Study: Differential Trajectories of High School Dropouts & Graduates]]<br><br />
This Powerpoint presentation summarizes the findings of the study referred to above.<br><br />
<br />
* [http://foundationcenter.org/gainknowledge/pubhub/pubhub_item.jhtml?id=fdc55700011 National Center for Children in Poverty: A National Portrait of Chronic Absenteeism in the Early Grades]<br><br />
This 2007 study, funded by the Annie E. Casey Foundation, compares the average number of days kindergarten and elementary school students were absent across income levels and races/ethnicities, and explores how rates of early absenteeism affect absenteeism in later years as well as academic achievement.<br><br />
<br />
* [[Media:NYS_OCFS_Ed_Neglect_Policy.doc|NYS OCFS Model Policy on Educational Neglect]]<br><br />
This NYS Office of Children and Family Services Model Policy on Educational Neglect was released on February 28, 2008.<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/Yonkers_TruancyYonkers Truancy2008-06-05T15:25:11Z<p>Mpolynice: /* UPCOMING EVENTS */</p>
<hr />
<div>The Yonkers Juvenile Crime Enforcement Coalition (YJCEC) identified truancy as one of the highest-priority local issues and created an ad-hoc workgroup, the Yonkers Truancy Reduction Strategy Group (YTRSG), to develop a plan to reduce truancy using existing resources, which could be supplemented by additional resources when and if those resources become available. The YTRSG includes representatives from the Yonkers Public Schools, Yonkers Police Department, DSS, Family Court, Probation Department, Westchester County Law Department, and the District Attorney’s Office. The YTRSG has held a series of meetings to assess the need, discuss potential strategies, and develop a plan that is outlined below.<br />
<br />
The YJCEC’s Truancy Reduction Strategy Group has developed a new procedure that we began implementing in Yonkers in September 2007. Under the new procedure Yonkers school personnel will investigate all cases where students in grades 1-8 have 15+ total unexcused absences in a single school year. School personnel will investigate to determine if there are any extenuating reasons for the absences, e.g. a long trip abroad or an extended illness, and will also review the student’s school records to determine if the absences are having negative academic impacts, as evidenced by low or failing grades, being held back, etc. If the investigation documents a negative academic impact and no extenuating circumstances, school personnel will file a formal Educational Neglect report to the New York State Child Abuse Hotline, which, if accepted by NYS, will be referred back to the Westchester DSS Child Protective Services (CPS) unit for investigation and appropriate action.<br />
<br />
The short-term impact of our new policy will be to dramatically increase the number of Educational Neglect reports filed from Yonkers, beginning in October 2007. We estimate that successful implementation of our new policy will result in 363-479 additional Educational Neglect reports from Yonkers during our first year of implementation. This range represents an increase of 71% to 94% over the 508 Educational Neglect reports filed in Yonkers in 2005-2006. We estimate that this increased caseload will require 8-10 new CPS workers in Yonkers to handle the increased caseload. Family Court and Probation would also experience increased caseloads as the new cases make their way through the system.<br><br><br />
<br />
The potential long-term impacts of our new policy are enormous. If properly implemented, our new procedure could identify and help bring early intervention services to hundreds of high-risk youth in high-risk families who would otherwise in most cases float through the system unaided until they emerged again into public view as teenage delinquents, dropouts, and criminals. The early intervention services provided will not be able to save every student or turn around every dysfunctional family, but they offer our best hope for long-term reductions in school failure, violence, drug abuse, and crime in Yonkers.<br><br />
<br />
=== UPCOMING EVENTS ===<br />
'''NEXT MEETING'''<br> Date: Friday, June 26, 2008<BR><br />
Time: 9:30 a.m.<br><br />
Notes: This meeting will be followed at 10:30 by a meeting of the Yonkers Truancy Prevention Resource Coordination WorkGroup.<br><br />
Location: Yonkers Public School's central office at One Larkin Center (across from Yonkers the train station.) Fourth floor, Room A.<br> <br />
[http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=rW6cQqFiazNdSjYmuOH4Z040ZaKMAC%252fJeMYfzqjDqYYpt3BBfe8CuzOcoLsJ17XvY2ra6ZV72n8z1oIxGquH0lttygTMBqxRD9zqLAvGz%252bOsMPjg%252b%252fkBkv7ODKOPYYlbG9UV5c%252fREdT4hm%252fAxmDrJ3SEsPsaymjmNFGhxIbfjpnVAohIua4H9HKprQr2zak4fjY1jgfzSUCT%252bnlXFP9pEq3tYWjD8iTU1OynVeL2pWRqkYB7vlZ6Ij4m6MyZR8I8UC%252fpl3BWePSJ8FXoeslhHnKD8XX9rTrcQoJiljd5ZaVMstJDH6IdEzCVurpIoBqvLrlIxr93Cb4DGvisNIan29vq1zGmLi3j&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=One+Larkin+Center&2c=Yonkers&2s=NY&2z=10701&panelbtn=2 Driving Directions]<br><br />
<br />
=== OTHER NOTICES ===<br />
On May 7th of 2007 we predicted: "In the short term, we expect this new policy to significantly increase the number of Educational Neglect reports filed from Yonkers (by 71% to 94%)." As of 2/20/08, compared to the same period during the prior school year, the number of educational neglect reports filed by Yonkers has increased by '''89%'''.<br />
<br />
=== RESOURCES ===<br />
* [[Media:YJCEC_Truancy_Impact_Overview.pdf|The Impact of Chronic Truancy on Individuals and Communities]]<br><br />
This three-page excerpt from Yonkers' Juvenile Justice Strategy and Action Plan (as released on 4/8/08) summarizes major research findings on how chronic truancy impacts individuals and communities.<br><br />
<br />
* [http://www.ojjdp.ncjrs.gov/publications/truancy_toolkit.html Tool Kit For Creating Your Own Truancy Reduction Program, OJJDP,2007]<br><br />
The U.S. Department of Justice’s Office of Juvenile Justice and Delinquency Prevention (OJJDP) published this very detailed and useful “Tool Kit for Creating Your Own Truancy Reduction Program" in 2007.<br><br />
<br />
* [[Media:YTRSG_Proposed_Educational_Neglect_Reporting_v4c.pdf|Flowchart of Yonkers' Proposed Educational Neglect Reporting Process for Chronic Truants]]<br><br />
This flowchart illustrates the Educational Neglect reporting process being implemented in Yonkers, as proposed on 3/16/07.<br><br />
<br />
* [[Media:Yonkers_Ed_Neglect_Supplemental_Report_Form.pdf|Supplemental Educational Neglect Reporting Form]]<br><br />
This supplemental educational neglect reporting form helps mandated reporters in the schools organize the information needed to file an effective report to the State Central Registry. This version, prepared by the Westchester Task Force on Child Abuse and Neglect, is based upon a form developed by the Yonkers Board of Education, Westchester County Attorney, Westchester County District Attorney, and Westchester County Department of Social Services.<br><br />
<br />
* [http://www.azcentral.com/news/articles/0206ednbyrodel0206.html Study: Dropouts' interest in school may start waning early on]]<br><br />
Students who drop out of school don't do so impulsively but instead may fall into a dropout trajectory as early as kindergarten, according to an Arizona State University study to appear in the Journal of Education Research. "Educators may be overlooking important developmental trajectories exhibited by students prior to entering high school," said Gregory Hickman, who directed the undergraduate research. "Dropouts miss an average of 124 days by eighth grade." The Arizona Republic (Phoenix) (2/6/08)<br><br />
<br />
* [http://www.west.asu.edu/rodel/dropout.shtml Dropout Study: Differential Trajectories of High School Dropouts & Graduates]]<br><br />
This Powerpoint presentation summarizes the findings of the study referred to above.<br><br />
<br />
* [http://foundationcenter.org/gainknowledge/pubhub/pubhub_item.jhtml?id=fdc55700011 National Center for Children in Poverty: A National Portrait of Chronic Absenteeism in the Early Grades]<br><br />
This 2007 study, funded by the Annie E. Casey Foundation, compares the average number of days kindergarten and elementary school students were absent across income levels and races/ethnicities, and explores how rates of early absenteeism affect absenteeism in later years as well as academic achievement.<br><br />
<br />
* [[Media:NYS_OCFS_Ed_Neglect_Policy.doc|NYS OCFS Model Policy on Educational Neglect]]<br><br />
This NYS Office of Children and Family Services Model Policy on Educational Neglect was released on February 28, 2008.<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-06-04T14:11:50Z<p>Mpolynice: </p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail the final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br> <br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/WCCOCHWCCOCH2008-05-27T20:54:07Z<p>Mpolynice: /* RESOURCES */</p>
<hr />
<div>== Westchester County Continuum of Care for the Homeless ("The Partnership") ==<br />
This public-private partnership coordinates all of the homeless housing and services providers in Westchester County, New York.<br><br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, May 8, 2008<br><br />
Time: 2:30 p.m.<br><br />
Location: 112 East Post Road, Room to be announced, White Plains<br><br />
Notes: <br><br />
Directions: [http://www.mapquest.com/maps/112+E+Post+Rd+White+Plains+NY+10601-5113/ Driving Directions]<br><br><br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
* Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
* [http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br><br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists'' ====<br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-05-27T20:53:43Z<p>Mpolynice: /* ''Other Resources'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, June 12th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process and preparation for our quarterly meeting with the DSS district office, which is tentatively scheduled for June 17th.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-27T20:52:55Z<p>Mpolynice: /* ''Ten-Year Plans to End Chronic Homelessness'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br> <br />
==== ''Grants.gov Registration'' ==== <br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-27T20:52:04Z<p>Mpolynice: /* ''Ten-Year Plans to End Chronic Homelessness'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br />
==== ''Grants.gov Registration'' ==== <br><br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-27T20:51:31Z<p>Mpolynice: /* RESOURCES */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br />
==== ''Grants.gov Registration''==== <br><br />
If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit [http://grants.gov/applicants/organization_registration.jsp grants.gov]for registration instructions.<br><br />
[[#top | back to top of page ]]<br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-05-23T15:40:15Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, June 12th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process and preparation for our quarterly meeting with the DSS district office, which is tentatively scheduled for June 17th.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-05-23T15:39:54Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, June 12th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process and preparation for our quarterly meeting with the DSS district office, which is tentatively scheduled for June 17th.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Carmen Sylvester, Executive Director<br><br />
City of Mount Vernon<br><br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br><br />
City Hall - Roosevelt Square<br><br />
Mount Vernon, NY 10550-2060<br><br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/MVCOCHMVCOCH2008-05-23T15:39:16Z<p>Mpolynice: /* ''Other Information about MVCOC'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Mount Vernon, NY funded with HUD Continuum of Care for the Homeless funding administered by the City of Mount Vernon.<br><br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Thursday, June 12th, 2008<br><br />
Time: 9:30<br><br />
Location: Mount Vernon City Hall, Room To Be Announced<br><br />
Notes: Agenda items will include an update on the FY08 application process and preparation for our quarterly meeting with the DSS district office, which is tentatively scheduled for June 17th.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&mo=ma&un=m&cl=EN&qq=8sZ2eXZGPCFt47mxOeXj%252bImocsMgo0o2ajmGAUu1rI6uZrpf8KliV15G1EbogeTUPJwTGN4yIyOeoR0QltPCE2KqApuARRk05rmiOa4cEgPmVtzm2Vk3NDKjr3fnyuo7mZj5eMOPe7NNQZ1Ysj26H7Htsi0geQJ3Dl%252ff4KD2jBU80Xa%252fZiTHZiXKZnLh%252fwl%252bqS8p16Gnn9YDeUIx%252fOvwlbAIFwHdqXTHfePcqmacwPtmAZo86vtZ8kbmIPySYA2uVA56ppuppcX9vpQJmVT8BIttnEDvyVeGz1p0lsPCk3P8Vfax71BxqnFadTHC%252fSXRyZb7aGsv44q%252btog5v8CB3m913UmKEjjUIwwFbIILNcUK%252fwJCiAexjJd4lLP4sr5ovdIiXqVQcYWrVuk95KgTyuWxctUA6CWjvCLU2pVTq%252fgsrgBisdhr7QOPmP2ArTPRvbHWXfpJk9bZ0WSCY1YdBvMOZPyc0%252fU%252fUH2UvdWu1ev74gFR%252fmTYxUQqH8V5DxYfUe8xgLAgq8RWWTZKfI4aN6%252bmR6zj2dUhxrjLk4GK3ma2dWbaSnEbT4bCGQYBAve1%252bGsmLM07e%252bkq6ykDWGoxWYRZS%252biP0ecT6EsangPguYK1eUgs3MWImDm0FUKsyIoQaCIjWiKaL%252bd1EwdK6Kt9MA%253d%253d&ct=NA&q=City+Hall&r=f&did=1203724712&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&panelbtn=1&2y=US&2ffi=1&2l=GXHMf7czf%252b8FrwIcp6dgMw%253d%253d&2g=i0wbQ%252fPU%252fvy0dKoA5zekEA%253d%253d&2pl=914-665-2300&2v=ADDRESS&2n=&2pn=Mt+Vernon+City+Hall&2a=1+Roosevelt+Sq&2c=Mt+Vernon&2s=NY&2z=10550 Driving Directions]<br><br />
<br />
===OTHER NOTICES===<br />
<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
<br />
*Information about the new electronic [http://programdesign.com/wiki/FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
<br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Mount_Vernon_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
===RESOURCES===<br />
<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
====''Other Information about MVCOC''====<br />
<br />
''Funding Summary''<br />
*[[Media:MVCoCSumm97-07_1-17-08.doc|Mount Vernon Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards.<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to the City of Mount Vernon within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/MVCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Carmen Sylvester and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Carmen Sylvester, Executive Director<br />
City of Mount Vernon<br />
Mt. Vernon Dept. of Planning & Community Development/ Urban Renewal Agency<br />
City Hall - Roosevelt Square<br />
Mount Vernon, NY 10550-2060<br />
<br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Affordable Housing Resources'' ====<br />
* [[Media:HOUSING_OfficeParkHousingStudy20080313.pdf|Office Park Housing Study, Westchester County Department of Planning, March, 2008.]]<br><br />
This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.<br><br />
[[#top | back to top of page ]]<br><br><br />
<br />
==== ''Other Resources''==== <br />
* [[Media:LSHV-MV_flyer_2-08.pdf|Legal Services of the Hudson Valley]]<br><br />
Legal Services of the Hudson Valley has opened a new office in Mount Vernon. This flyer describes the services available and tells how to contact them.<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-22T19:53:06Z<p>Mpolynice: /* ''Process for Submitting HUD forms and information to MHA'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-22T19:52:49Z<p>Mpolynice: </p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-22T19:52:12Z<p>Mpolynice: </p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
<br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
<br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-21T19:58:43Z<p>Mpolynice: /* ''Process for Submitting HUD forms and information to MHA'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
[[#top | back to top of page ]]<br><br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com MPolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-21T19:58:04Z<p>Mpolynice: /* ''Process for Submitting HUD forms and information to MHA'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
[[#top | back to top of page ]]<br><br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
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<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com Mpolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA will send the letter to HUD and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
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<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynicehttp://www.programdesign.com/MediaWiki/index.php/YCOCHYCOCH2008-05-21T19:55:52Z<p>Mpolynice: /* ''Process for Submitting HUD forms and information to MHA'' */</p>
<hr />
<div>This group brings together all the homeless housing and service providers in Yonkers, NY funded with HUD Continuum of Care for the Homeless funding administered by the Municipal Housing Authority for the City of Yonkers.<br />
===UPCOMING EVENTS===<br />
NEXT MEETING<br><br />
Date: Tuesday, June 24, 2008<br><br />
Time: 9:30<br><br />
Location: Yonkers Housing Authority's community room, 4 Curran Court, Yonkers<br><br />
Notes: Light refreshments provided.<br><br />
Directions: [http://www.mapquest.com/directions/main.adp?go=1&do=nw&rmm=1&un=m&cl=EN&qq=hltF3hzNT9tNhURP0HLlhh9UYBmHRqyBceg4Gkon14D8uewLk7pjHQ%253d%253d&ct=NA&rsres=1&1y=US&1ffi=&1l=&1g=&1pl=&1v=&1n=&1pn=&1a=&1c=&1s=&1z=&2y=US&2ffi=&2l=&2g=&2pl=&2v=&2n=&2pn=&2a=1511+Central+Park+Avenue&2c=Yonkers&2s=NY&2z=&r=f Driving Directions]<br />
<br />
===OTHER NOTICES===<br />
* [[Media:FY08_CoC_Applic_schedule_rev4-9-08.doc|Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process, as revised 4/9/08]]<br />
*Information about the new electronic [http://programdesign.com/MediaWiki/index.php?title=FY08_CoC_Application_Planning FY 08 Continuum of Care application process]is now available. <br />
*[http://www.cucs.org/index.php The Center for Urban Community Services] provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials [http://programdesign.com/MediaWiki/index.php?title=Yonkers_Continuum_of_Care_for_the_Homeless#Manuals.2FTraining_Material click here].<br />
<br />
===RESOURCES===<br />
==== ''Westchester's FY07 Continuum of Care application'' ====<br />
<br />
* [[Media:Westchester_County_FY07_CoC_Exhibit_1.pdf|Exhibit 1 from Westchester's Consolidated Continuum of Care Application]]<br><br />
Exhibit 1 from Westchester County's FY07 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.<br><br />
<br />
* [[Media:Housing_Inventory_Chart_Rev_2-29-08.doc|Westchester Homeless Housing Inventory, corrected 2/29/08]]<br />
This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.<br><br />
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<br />
==== ''HUD Forms and Notices'' ====<br />
<br />
''APR Forms''<br />
*[[Media:40118_HUD_APR.doc|HUD APR 40118]]<br>Most Recent HUD APR Form<br />
*[[Media:APR_Worksheet.xls|HUD APR Worksheet]] <br> APR Worksheet<br><br />
''Documentation Forms''<br />
*[[Media:Homeless_Status.pdf|Homeless Eligibility]] <br> Homeless eligibility form that can be used to document a participant's homeless status.<br />
* [http://www.hud.gov//offices/cpd/homeless/programs/shp/Rent.xls Rent Calculation Form]<br> This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit [http://www.hudhre.info/index.cfm?do=viewShpDeskguideK Calculating Resident Rent for SHP] and [http://www.hudhre.info/index.cfm?do=viewSpcResourceManSec3-4 Calculating Resident Rent for S+C] on the HUD Resource Exchange site. <br />
''Notices''<br />
*[[Media:HUD_Notice_re_Grants.Gov_Registration.pdf| HUD Notice Re Early Grants.Gov Registration, 3/10/08]]<br><br />
This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. '''This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds.''' HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.<br><br />
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<br />
==== ''Manuals/Training Material'' ====<br />
<br />
''APR Training Materials''<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAC.pdf Center for Urban Community Services APR Curriculum]<br />
*[http://www.cucs.org/hrc/train/pdf/HUDTAH.pdf Center for Urban Community Services APR Tip Sheet]<br><br><br />
<br />
''HUD Manuals''<br />
*[http://www.hud.gov/offices/cpd/homeless/library/shp/finalshptools.PDF SHP Self-Monitoring Tools] <br />
The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.<br />
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual ]]<br />
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.<br />
*[[Media:AdvancedTopicsInHomelessness.pdf|From Theory to Practice: Advanced Topics in Homelessness]] <br />
Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.<br><br><br />
<br />
''Chronic Homeless Materials''<br><br />
The following HUD approved materials, from [http://www.hudhre.info/index.cfm HUD Resource Exchange], explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless. <br />
<br />
*[http://www.hudhre.info/documents/DefiningChronicHomeless.pdf Defining Chronic Homelessness: A Technical Guide for HUD Programs]<br />
Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.<br><br />
<br />
*[[Media:Guidance_for_Chronic_Homeless_Appendix_v1.doc|Technical Guide Templates]] <br />
This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.<br><br />
<br />
*[[Media:WC_Emergency_vs_Transitional_list.pdf |Westchester County List of Emergency and Transitional Housing Facilities]] <br />
This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.<br><br />
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<br />
==== ''Funding/Project Summary''==== <br />
*[[Media:MHA_FY96-07CoCHSumm1-3-08.doc|Yonkers Continuum of Care Summary]]<br />
Summary as of January 3, 2008, includes FY07 awards<br><br />
''Voucher Form''<br />
*[[Media:MHA_SHP_S+C_Voucher_07_v5.doc| Yonkers Continuum of Care Voucher]]<br> <br />
<br />
This voucher was revised April 4th 2008. The following sections have been updated: <br><br />
1)Shelter Plus Care type of tenants assisted<br><br />
2)Request for first time vouchers for all S+C project to submit tenant agreements and rent calculation worksheets. Please see [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices HUD Forms ].<br><br />
[[#top | back to top of page ]]<br><br />
====''Process for Submitting HUD forms and information to MHA'' ====<br />
<br />
''Submitting Financial Vouchers to MHA''<br />
<br />
A. Vouchers should be submitted directly to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant<br><br />
Municipal Housing Authority for the City of Yonkers<br><br />
P.O. Box 35<br><br />
1511 Central Park Avenue<br><br />
Yonkers, New York 10710<br><br />
(914) 793-8400 ext. 134<br><br />
B. Vouchers may be hand-delivered. <br><br />
C. Vouchers must be submitted monthly. For most rapid reimbursement, submit your vouchers by the 15th of each month.<br><br />
D. The Continuum of Care program does not provide advances. Expenses will be reimbursed after they are incurred.<br><br />
E. Documentation of all expenses must be submitted with the vouchers. Payroll records and/or time sheets should be submitted for salary costs. Photocopies of receipts should be submitted for all other expenses.<br><br />
F. Vouchers cannot be processed even one day after an annual contract expires, without additional action taken by both the Housing Authority and HUD. To avoid delay, submit the final voucher for each contract year by the 25th of the final month. You may not have all of the documentation required for a normal voucher before the month is over (i.e. payroll records), but go ahead and submit the voucher, with a note explaining that the documentation will follow within a week or two.<br><br />
H. Round all amounts in your vouchers to the nearest dollar.<br><br />
J. Keep a complete set of copies of all vouchers and backup documentation submitted.<br><br />
[[#top | back to top of page ]]<br><br />
<br />
''Submitting APR''<br />
<br />
A. Annual Progress Reports (APRs) must be submitted to MHA within 45 days of the end of each contract year. <br><br />
B. Every contract extension, even if only for one month, requires a separate Annual Progress Report for the period of the contract extension. <br><br />
C. Digital copy of the current Annual Progress Report form is available [http://programdesign.com/wiki/YCOCH#HUD_Forms_and_Notices in HUD Forms and Notices]. <br><br />
D. Draft the APR but before submitting a signed copy, email a digital draft to Melia Polynice at [mailto:Mpolynice@programdesign.com Mpolynice@programdesign.com] to review. She will check for mathematical errors and inconsistencies, correct dates, project numbers, budget information, etc. Melia will email back a list of any issues that must be addressed. <br><br />
E. Once all necessary corrections are made, email the corrected copy to Melia once more for a final review. If the draft is correct, Melia will send an email stating that the review is complete, with a copy to Patty Duffy and Karl Bertrand. <br><br />
F. After Melia has confirmed that your draft is correct, mail or hand-deliver five (5) signed copies to: <br><br />
Ms. Patty Duffy, Chief Housing Accountant <br><br />
Municipal Housing Authority for the City of Yonkers <br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
G. Either Patty Duffy or MHA’s Executive Director will then counter-sign your annual progress report. Patty will then send 2 copies to HUD, 1 to your agency, 1 to Karl Bertrand, and keep 1 in MHA’s files. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
'' Submitting a Budget Modification or Grant Amendment ''<br />
<br />
A. Before submitting a budget modification or grant amendment, please read the HUD SHP desk guide section R: [http://www.hudhre.info/index.cfm?do=viewShpDeskguideR Grant Amendments].<br> Here is a sample [[Media: Sample_Budget_Modification.doc | budget modification letter]]. A grant amendment letter can follow the same format, but may require additional information depending on the change in SHP approved activities. For example, a change in the proposed numbers served would require a revised participant chart. See SHP desk guide referenced in R. <br />
B. Please email a draft modification or amendment request to Karl Bertrand at [mailto:KBertrand@programdesign.com KBertrand@programdesign.com]. The draft should be address to the grantee: <br><br />
Mr. Joseph Shuldiner, Executive Director<br><br />
P.O. Box 35 <br><br />
1511 Central Park Avenue <br><br />
Yonkers, New York 10710 <br><br />
<br />
Karl will make sure the changes are appropriate for the program and that they do not deviate from the original program approved by HUD. <br><br />
C. Once the draft modification or amendment is approved, please mail final copy signed by an authorized project official, i.e. executive director or grants administrator, to Mr. Shuldiner.<br> <br />
D. The Municipal Housing Authority will sign a transmittal letter for the request. MHA send it to the HUD representative and copy the agency and Karl Bertrand. <br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''DSS Worker Phone Lists''==== <br />
These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.<br><br />
* [[Media:Yonkers_District_Office_Feb_08.pdf|Yonkers district office]]<br><br />
* [[Media:Mount_Vernon_District_Office_Feb_08.pdf|Mount Vernon district office]]<br><br />
* [[Media:White_Plains_District_Office_Feb_08.pdf|White Plains district office]]<br><br />
* [[Media:Peekskill_District_office_Feb_08.pdf|Peekskill district office]]<br><br />
[[#top | back to top of page ]]<br><br />
<br />
==== ''Ten-Year Plans to End Chronic Homelessness'' ====<br />
* [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br><br />
[[#top | back to top of page ]]<br><br></div>Mpolynice