WCCOCH

Westchester County Continuum of Care for the Homeless ("The Partnership")

This public-private partnership coordinates all of the homeless housing and services providers in Westchester County, New York.

UPCOMING EVENTS

NEXT MEETING of Westchester County Partnership
Date: June 18, 2009
Time: 1:00 p.m.
Location: Room 217 on the second floor of 112 East Post Road
Notes:
Directions: Driving Directions

Mandatory HMIS meeting for all Continuum of Care providers
Date: June 11, 2009
Time: 1:00 p.m.
Location: Yonkers Riverfront Library 2nd Floor Community Room of 1 Larkin Plaza, Yonkers NY 10701
Notes: This meeting is mandatory for all CoC funded agencies
Please be prepared with information on:

 Your organization (who you are, where you are and what you do)
 Your leadership (who is responsible for seeing that your HMIS responsibilities are carried out)
 Your team members (names, email, phone and the role they will play in the HMIS process)
 Your grants: Grant Numbers, effective dates, etc. 
 Any barriers you feel that your organization faces in complying with the HMIS mandate.  (We are here to help.)

PREVIOUS MEETINGS

• February 27, 2009
  • Minutes from February 27, 2009 meeting to discuss allocation of stimulus funds

OTHER NOTICES

• You can now REGISTER ONLINE for the Supportive Housing Network of New York’s 9th Annual New York State Supportive Housing Conference on Tuesday, June 9th at the Hilton New York

Please join us for the Annual New York State Supportive Housing Conference, the largest supportive housing conference in the nation. The conference will be held at the New York Hilton Hotel, New York’s premiere conference center in the heart of Manhattan.

For the first time, we are featuring 90-minute workshops with the state and city agency heads most vital to the supportive housing community, including the commissioners of DOHMH, OMH, OTDA, DHCR, HRA, DHS, HPD and OASAS, and the presidents of HFA and HDC.

We will have workshops on how to develop housing during the current economic downturn, on new funding opportunities, on getting press for your organization, and best practices for management, frontline and development staff. The networking lunch and post-conference reception are times to catch up with colleagues. And a select group of exhibitors will be on hand all day with information about their products.

The New York State Supportive Housing Conference is the one time of the year when supportive housing’s leaders can catch up with each other and hear everything going on in the worlds of supportive housing and serving people with special needs. Don’t miss this annual opportunity to see, hear and share the latest innovations in the field. See you on the 9th!

If you would prefer to register via fax, visit our website athttp://www.shnny.org/conf.html.

• Current Schedule of key dates and deadlines for preparing Westchester's Continuum of Care FY08 application process‎, as revised 5/30/08
• Information about the new electronic FY 08 Continuum of Care application processis now available.

• The Center for Urban Community Services provided a HUD Annual Progress Report Technical Assistance on February 7th. For training materials click here.
  
  

RESOURCES

Westchester's FY08 Continuum of Care application

• Exhibit 1 from Westchester's FY08 Consolidated Continuum of Care Application
  

Exhibit 1 from Westchester County's FY08 consolidated application to HUD's Continuum of Care for the Homeless program outlines Westchester's resources and strategies in a cumbersome and not very reader-friendly format mandated by HUD. Nonetheless, this document is the most comprehensive available description of Westchester's housing and services for the homeless.

• Westchester Homeless Housing Inventory, corrected 2/29/08

This corrected Housing Inventory (revised 2/29/08) includes an estimate of the unmet need for permanent housing for the homeless in Westchester. This is calculated by taking the number of transitional homeless beds minus permanent housing beds currently under development to derive the number of units needed just to house the homeless people already in transitional housing in Westchester.
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DCMH S+C Logic Models

• DCMH S+C Round I Logic Model
• DCMH S+C Round II Logic Model
• DCMH S+C Round III Logic Model
• DCMH S+C Round IV Logic Model
• DCMH S+C Round V Logic Model
• DCMH S+C Round VI Logic Model
• DCMH S+C Round VII Logic Model
• DCMH S+C Round VIII Logic Model

HUD Forms and Notices

APR Forms

• HUD APR 40118
  Most Recent HUD APR Form
• HUD APR Worksheet
  APR Worksheet
  

Documentation Forms

• Homeless Eligibility
  Homeless eligibility form that can be used to document a participant's homeless status.
• Rent Calculation Form
  This form should be used for all S+C and SHP projects with leasing funds for resident rents. For more information and instructions visit Calculating Resident Rent for SHP and Calculating Resident Rent for S+C on the HUD Resource Exchange site.

Notices

• HUD Notice Re Early Grants.Gov Registration, 3/10/08
  

This notice provides instructions to potential applicants applying for funding under HUD’s grant programs available through Grants.gov. This notice does not pertain to applicants who will be applying in Fiscal Year (FY) 2008 for Continuum of Care funds. HUD will publish a separate notice to address the receipt of Continuum of Care applications in FY2008. This notice provides information to help applicants better understand the registration and electronic submission process for HUD applications made available through Grants.gov. Grants.gov is the federal portal for applicants to electronically find and apply for over 1,000 funding opportunities made available by 26 Federal grant-making agencies.
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Manuals/Training Material

APR Training Materials

• Center for Urban Community Services APR Curriculum
• Center for Urban Community Services APR Tip Sheet
  

HUD Manuals

• SHP Deskguide

This updated guide describes the SHP grant process from grant award onward. It will take you through the life cycle of a grant, incorporating everything from very basic information to the intricacies of grant administration. The guide is not a substitute for the SHP regulations. However, it is a practical guide to issues that arise during project implementation.

• SHP Self-Monitoring Tools

The purpose of the Supportive Housing Program (SHP) Self-Monitoring Tools is to provide SHP project sponsors and grantees with "user-friendly" forms to enable staff to assess their project operations against the standards set by HUD rules and regulations.

• Shelter Plus Care Manual

This manual prepared by PD&D combines three HUD online manuals(Understanding S+C , S+C Resource Manual, and Enhancing Shelter Plus Care Guide) as well as other locally developed materials.

• From Theory to Practice: Advanced Topics in Homelessness

Developed by HUD, this presentation provides SHP grantees with information that allows them to effectively address advanced issues of homeless programs as well as new strategies and techniques. Specifically covered are Chronic Homelessness, Housing First & Safe Havens, Case Management and Alternative Match Sources.

Chronic Homeless Materials
The following HUD approved materials, from HUD Resource Exchange, explains the definition, documentation and verification of chronic homeless. These materials are highly recommended from programs targeting the chronic homeless and programs providing emergency shelter and services to the chronic homeless.

• Defining Chronic Homelessness: A Technical Guide for HUD Programs

Developed by HUD, this technical guide is intended for non-profit local housing and service providers as well as local government agencies that are under contract with the U.S. Department of Housing and Urban Development (HUD) to provide housing and related support services to the target population of chronically homeless persons. It is intended to answer frequently asked questions pertaining to the federal definition of chronic homelessness and the standards for qualifying persons for housing under this definition. It also provides suggested templates for forms and letters that may assist providers, government agencies, and their local partners in devising internal mechanisms to certify homeless persons for a program for chronically homeless persons.

• Technical Guide Templates

This document contains the templates referenced in the above Defining Chronic Homelessness Technical Guide. These templates are HUD approved forms used to document and verify chronic homeless status.

• Westchester County List of Emergency and Transitional Housing Facilities

This is the official current definition of which programs in Westchester are considered emergency housing and which are considered transitional housing. These lists come from Westchester County's FY07 Continuum of Care application. This is the list that everyone in Westchester should be using now to determine who is chronically homeless.

• Financial Management and HUD Compliance
  

Developed by Center for Urban Community Services, this guide part of a training series that provides best practices and guidance on supportive housing development, operation and services.

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DSS Worker Phone Lists

These documents give names and contact information for Westchester County Department of Social Services district office staff, as of February 2008.

• Yonkers district office
  
• Mount Vernon district office
  
• White Plains district office
  
• Peekskill district office
  

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Ten-Year Plans to End Chronic Homelessness

• Information on Ten-Year Plans to End Chronic Homelessness
  

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Affordable Housing Resources

• Office Park Housing Study, Westchester County Department of Planning, March, 2008.
  

This study demonstrates the feasibility of building housing, including affordable housing, on underutilized office park land. It used existing sites as case studies to evaluate feasibility, but the findings and tools it provides can be used anywhere. Importantly, it also provides a model zoning ordinance that can be adapted by local governments interested in redevelopment and revitalization of such properties.
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Grants.gov Registration

If your agency ever wants to get another federal grant directly from the federal government, it should have registered with grants.gov. If it hasn't already done so, please visit grants.govfor registration instructions.
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