Difference between revisions of "DCMHShelterPlusCare"

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=== UPCOMING EVENTS ===
 
=== UPCOMING EVENTS ===
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'''NEXT MEETING'''<br>  Date: Wednesday, July 21, 2010  <BR>Time: 2:00<br>
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NEXT MEETING<br>   
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Location: Room 217, 112 East Post Road, White Plains<br>
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Date: '''Thursday, April 25, 2013'''<br>
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Notes: <br>
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Time: '''2:00pm'''<br>
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Directions: [http://www.mapquest.com/maps/112+E+Post+Rd+White+Plains+NY+10601-5113/ Driving Directions]<br><br>
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Location: '''Room 217, 112 East Post Road, White Plains'''<br>
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This meeting takes place on the 4th Thursday of each month.<br>
  
 
===PREVIOUS MEETINGS===
 
===PREVIOUS MEETINGS===
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* April 21, 2010
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* March 7, 2013<br>
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* March 4, 2010
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[[media:Westchester_DCMH_HUD_Shelter_Plus_Care_Providers_MeetingMinutes_03_07_2013.pdf|Minutes]]<br>
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* January 14, 2010 [[media:DCMH_meeting_minutes_01-14-10.doc|Download January meeting minutes]]
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[[media: DCMH_HUD_Rental_Assistance_Termination_Review_Policy_02_01_2013.pdf|Handout: Rental Assistance Termination Review Policy]]<br>
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**[[media:FY09_DCMH_S+C_AWARDS_v3a.xls|FY09 DCMH S+C awards, listing units and leasing budgets by sponsor in each round]]
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[[media: DCMH_APR_tracker_03-07-2013.pdf|Handout: DCMH APR Tracker]]<br>
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**[[media:DCMH_S+C_vacancy_list_01-14-10.xls‎|DCMH S+C vacancy list distributed at January meeting]]
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* December 9, 2009 [[media:DCMH_meeting_minutes_12-9-09.doc|Download December meeting minutes]]
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** [[media:DCMH_APR_tracker_12-07-09.doc‎|Download APR tracker from December meeting minutes]]
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* November 12, 2009 [[media:DCMH_meeting_minutes_11-12-09.doc|Download November meeting minutes]]
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* September 30, 2009 [[media:DCMH_meeting_minutes_9-30-09.doc|Download September meeting minutes]]
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** [[media:9-Client_Match_Tracker.xls | 9 Monthly client supportive services match tracking form - This Form is Not Yet Finalized]]
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* August 10, 2009 [[media:DCMH_meeting_minutes_8-10-09.doc‎|Download August meeting minutes]]
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**[[media:Average_service_costs-MH_09.doc|Average Mental Health service costs]]
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**[[media:Average_service_costs-CD_09.doc|Average Chemical Dependency Service costs]]
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* July 20, 2009 [[media:DCMH_meeting_minutes_7-20-09.doc|Download July meeting minutes]]
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* June 29, 2009
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===Other Notices===
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===OTHER NOTICES===
 
* New HUD Data Elements effective June 1.
 
* New HUD Data Elements effective June 1.
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New data elements must be used for clients entering Continuum of Care projects starting June 1. [http://www.hudhre.info/documents/FinalHMISDataStandards_March2010.pdf This HUD document] details the changes.
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New data elements must be used for clients entering Continuum of Care projects starting June 1.<br> [http://www.hudhre.info/documents/FinalHMISDataStandards_March2010.pdf This HUD document] details the changes.<br>
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A mandatory new Intake Form is avaiable for download below under [[DCMHShelterPlusCare#RESOURCES|RESOURCES]].
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A mandatory new Intake Form is avaiable for download below under [[DCMHShelterPlusCare#RESOURCES|RESOURCES]].<br>
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Pat Harper has transitioned the HMIS to new the data requirements.  
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Pat Harper has transitioned the HMIS to new the data requirements. <br>
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As of June 2011, all new APR will use these data elements.
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As of June 2011, all new APR will use these data elements.<br>
  
 
===RESOURCES===
 
===RESOURCES===
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This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.
 
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials.
  
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====DCMH Voucher Form====
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====DCMH Voucher Form (2010 Revision)====
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*[[media:DCMH_S+C_Voucher_7-2-09_Rev.xls | Monthly DCMH S+C voucher form]]
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*[[media:DCMH_S+C_Voucher_07-20-2010_Rev.xls| Download NEW DCMH Shelter Plus Care voucher 2010 Revision]]
 +
 
 
DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy.
 
DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy.
 +
 +
*[[media:S+C_Employee_Time_Sheet_7-7-09_Rev.xls | OMB compliant timesheet]]
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Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month.
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 +
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====DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)====
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*[[media:150%average_rent_5-27-10.doc| Download revised DCMH S+C reasonable rent standards for 2010]]
  
 
====Client Folder Documents====
 
====Client Folder Documents====
 
** [[Media:0-client_file_checklist_v4a.doc| Client Folder Checklist]]
 
** [[Media:0-client_file_checklist_v4a.doc| Client Folder Checklist]]
 
** [[Media:1-client_intake_form.pdf‎ | 1 Client Intake form]]
 
** [[Media:1-client_intake_form.pdf‎ | 1 Client Intake form]]
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*** [[Media:PH-Current_Homeless_Status_Verification_ESr5.doc‎ | 2a Homeless Status Verification form from Emergency Shelter]]
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*** [[Media:PH-Current_Homeless_Status_Verification_ESr8.doc‎ | 2a Homeless Status Verification form from Emergency Shelter]]
 
*** [[Media:2b-Current_Homeless_Status_Verification_St.doc‎ | 2b Homeless Status Verification form from Streets]]
 
*** [[Media:2b-Current_Homeless_Status_Verification_St.doc‎ | 2b Homeless Status Verification form from Streets]]
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*** [[Media:PH-Current_Homeless_Status_Verification_TSr5.doc| 2c Homeless Status Verification form from Transitional Shelter]]
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*** [[Media:PH-Current_Homeless_Status_Verification_TSr8.doc‎ | 2c Homeless Status Verification form from Transitional Shelter]]
 
*** [[Media:2d-Current_Homeless_Status_Verification_IF.doc‎ | 2d Homeless Status Verification form from Institutional Facility]]
 
*** [[Media:2d-Current_Homeless_Status_Verification_IF.doc‎ | 2d Homeless Status Verification form from Institutional Facility]]
 
*** [[Media:2e-Self_Certification.doc‎ | 2e Homeless Status Verification self-certification form]]
 
*** [[Media:2e-Self_Certification.doc‎ | 2e Homeless Status Verification self-certification form]]
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** [[media:5-LBP_disclosure_form.pdf | 5 Lead Based Paint disclosure form]]
 
** [[media:5-LBP_disclosure_form.pdf | 5 Lead Based Paint disclosure form]]
 
** [[media:Hqschecklist.pdf | 6 HQS checklist for apartment inspections]]
 
** [[media:Hqschecklist.pdf | 6 HQS checklist for apartment inspections]]
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** [[media:7-Rent_Reasonableness.doc | 7 Rent reasonableness certification]]
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** [[media:7-Rent_Reasonableness150.doc | 7 Rent reasonableness certification]]
 
** [[media:8-Client_Contribution_Calculator_v2a.xls | 8 Client rent contribution calculator]]
 
** [[media:8-Client_Contribution_Calculator_v2a.xls | 8 Client rent contribution calculator]]
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** [[media:9-Client_Match_Tracker.xls | 9 Monthly client supportive services match tracking form - This Form is Not Yet Finalized]]
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** [[media:9-Client_Match_Tracker.xls | 9 Monthly client supportive services match tracking form]]
 
** [[media:Sample_Occupancy_Agreement.pdf | Sample S+C Occupancy Agreement]]
 
** [[media:Sample_Occupancy_Agreement.pdf | Sample S+C Occupancy Agreement]]
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*[[media:S+C_Employee_Time_Sheet_7-7-09_Rev.xls | OMB compliant timesheet]]
 
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Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month.
 
  
 
===CHRONIC HOMELESS DOCUMENTS===
 
===CHRONIC HOMELESS DOCUMENTS===

Latest revision as of 10:02, 28 June 2013

The 9 agencies which administer Shelter Plus Care units as sub-grantees under the Westchester County Department of Community Mental Health meet regularly to improve program performance.

UPCOMING EVENTS

NEXT MEETING
Date: Thursday, April 25, 2013
Time: 2:00pm
Location: Room 217, 112 East Post Road, White Plains
This meeting takes place on the 4th Thursday of each month.

PREVIOUS MEETINGS

  • March 7, 2013

Minutes
Handout: Rental Assistance Termination Review Policy
Handout: DCMH APR Tracker

OTHER NOTICES

  • New HUD Data Elements effective June 1.

New data elements must be used for clients entering Continuum of Care projects starting June 1.
This HUD document details the changes.
A mandatory new Intake Form is avaiable for download below under RESOURCES.
Pat Harper has transitioned the HMIS to new the data requirements.
As of June 2011, all new APR will use these data elements.

RESOURCES

Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards

Shelter Plus Care Manual

This manual prepared by PD&D combines three HUD online manuals(Understanding S+C , S+C Resource Manual, and Enhancing Shelter Plus Care Guide) as well as other locally developed materials.

DCMH Voucher Form (2010 Revision)

DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy.

Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month.


DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)

Client Folder Documents

CHRONIC HOMELESS DOCUMENTS

This HUD manual contains instructions and definitions related to serving Chronic Homeless individuals.

HUD forms necessary to document Chronic Homelessness (extracted from the HUD manual above)

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