Difference between revisions of "DCMHShelterPlusCare"
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| − | The | + | The 9 agencies which administer Shelter Plus Care units as sub-grantees under the Westchester County Department of Community Mental Health meet regularly to improve program performance.<br> |
=== UPCOMING EVENTS === | === UPCOMING EVENTS === | ||
| − | + | NEXT MEETING<br> | |
| − | Location: Room 217 112 East Post Road, White Plains<br> | + | Date: '''Thursday, April 25, 2013'''<br> |
| − | + | Time: '''2:00pm'''<br> | |
| − | + | Location: '''Room 217, 112 East Post Road, White Plains'''<br> | |
| + | This meeting takes place on the 4th Thursday of each month.<br> | ||
===PREVIOUS MEETINGS=== | ===PREVIOUS MEETINGS=== | ||
| − | * | + | * March 7, 2013<br> |
| − | * June | + | [[media:Westchester_DCMH_HUD_Shelter_Plus_Care_Providers_MeetingMinutes_03_07_2013.pdf|Minutes]]<br> |
| + | [[media: DCMH_HUD_Rental_Assistance_Termination_Review_Policy_02_01_2013.pdf|Handout: Rental Assistance Termination Review Policy]]<br> | ||
| + | [[media: DCMH_APR_tracker_03-07-2013.pdf|Handout: DCMH APR Tracker]]<br> | ||
| + | |||
| + | ===OTHER NOTICES=== | ||
| + | * New HUD Data Elements effective June 1. | ||
| + | New data elements must be used for clients entering Continuum of Care projects starting June 1.<br> [http://www.hudhre.info/documents/FinalHMISDataStandards_March2010.pdf This HUD document] details the changes.<br> | ||
| + | A mandatory new Intake Form is avaiable for download below under [[DCMHShelterPlusCare#RESOURCES|RESOURCES]].<br> | ||
| + | Pat Harper has transitioned the HMIS to new the data requirements. <br> | ||
| + | As of June 2011, all new APR will use these data elements.<br> | ||
===RESOURCES=== | ===RESOURCES=== | ||
| + | ====''Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards''==== | ||
| + | * [[media:Westchester_CoC_2010_Intake_Form_2.pdf|Continuum of Care Intake Form]] revised according to new HUD 2010 Data Standards | ||
| + | * [[media:Westchester_CoC_2010_Exit_Form_v2.pdf|Continuum of Care Exit Form]] revised according to new HUD 2010 Data Standards | ||
| + | * [[media:Annual_Assessment_Form.pdf|Form for Annual Reassessment of Clients]] according to new HUD 2010 Data Standards | ||
| + | * [[media:Housing_Status_Definitions.doc|New Housing Status Definitions]] according to new HUD 2010 Data Standards | ||
| + | |||
| + | ====Shelter Plus Care Manual==== | ||
*[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual]] | *[[Media:S+C_CoC_Manual_1.8.08.pdf| Shelter Plus Care Manual]] | ||
This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials. | This manual prepared by PD&D combines three HUD online manuals([http://www.hud.gov/offices/cpd/homeless/library/spc/understandingspc/index.cfm Understanding S+C] , [http://www.hud.gov/offices/cpd/homeless/library/spc/resourcemanual/index.cfm S+C Resource Manual], and [http://www.hudhre.info/documents/EnhancingS+C.pdf Enhancing Shelter Plus Care Guide]) as well as other locally developed materials. | ||
| − | *[[media:DCMH_S+ | + | ====DCMH Voucher Form (2010 Revision)==== |
| + | *[[media:DCMH_S+C_Voucher_07-20-2010_Rev.xls| Download NEW DCMH Shelter Plus Care voucher 2010 Revision]] | ||
| + | |||
DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy. | DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy. | ||
| − | * Client Folder Documents | + | *[[media:S+C_Employee_Time_Sheet_7-7-09_Rev.xls | OMB compliant timesheet]] |
| + | Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month. | ||
| + | |||
| + | |||
| + | ====DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)==== | ||
| + | *[[media:150%average_rent_5-27-10.doc| Download revised DCMH S+C reasonable rent standards for 2010]] | ||
| + | |||
| + | ====Client Folder Documents==== | ||
** [[Media:0-client_file_checklist_v4a.doc| Client Folder Checklist]] | ** [[Media:0-client_file_checklist_v4a.doc| Client Folder Checklist]] | ||
** [[Media:1-client_intake_form.pdf | 1 Client Intake form]] | ** [[Media:1-client_intake_form.pdf | 1 Client Intake form]] | ||
| − | *** [[Media: | + | *** [[Media:PH-Current_Homeless_Status_Verification_ESr8.doc | 2a Homeless Status Verification form from Emergency Shelter]] |
*** [[Media:2b-Current_Homeless_Status_Verification_St.doc | 2b Homeless Status Verification form from Streets]] | *** [[Media:2b-Current_Homeless_Status_Verification_St.doc | 2b Homeless Status Verification form from Streets]] | ||
| − | *** [[Media: | + | *** [[Media:PH-Current_Homeless_Status_Verification_TSr8.doc | 2c Homeless Status Verification form from Transitional Shelter]] |
*** [[Media:2d-Current_Homeless_Status_Verification_IF.doc | 2d Homeless Status Verification form from Institutional Facility]] | *** [[Media:2d-Current_Homeless_Status_Verification_IF.doc | 2d Homeless Status Verification form from Institutional Facility]] | ||
*** [[Media:2e-Self_Certification.doc | 2e Homeless Status Verification self-certification form]] | *** [[Media:2e-Self_Certification.doc | 2e Homeless Status Verification self-certification form]] | ||
| Line 30: | Line 56: | ||
** [[media:5-LBP_disclosure_form.pdf | 5 Lead Based Paint disclosure form]] | ** [[media:5-LBP_disclosure_form.pdf | 5 Lead Based Paint disclosure form]] | ||
** [[media:Hqschecklist.pdf | 6 HQS checklist for apartment inspections]] | ** [[media:Hqschecklist.pdf | 6 HQS checklist for apartment inspections]] | ||
| − | ** [[media:7- | + | ** [[media:7-Rent_Reasonableness150.doc | 7 Rent reasonableness certification]] |
** [[media:8-Client_Contribution_Calculator_v2a.xls | 8 Client rent contribution calculator]] | ** [[media:8-Client_Contribution_Calculator_v2a.xls | 8 Client rent contribution calculator]] | ||
** [[media:9-Client_Match_Tracker.xls | 9 Monthly client supportive services match tracking form]] | ** [[media:9-Client_Match_Tracker.xls | 9 Monthly client supportive services match tracking form]] | ||
** [[media:Sample_Occupancy_Agreement.pdf | Sample S+C Occupancy Agreement]] | ** [[media:Sample_Occupancy_Agreement.pdf | Sample S+C Occupancy Agreement]] | ||
| − | + | ===CHRONIC HOMELESS DOCUMENTS=== | |
| − | + | ||
| − | + | ||
*[[media:DefiningChronicHomeless.pdf| Defining Chronic Homeless]] | *[[media:DefiningChronicHomeless.pdf| Defining Chronic Homeless]] | ||
This HUD manual contains instructions and definitions related to serving Chronic Homeless individuals. | This HUD manual contains instructions and definitions related to serving Chronic Homeless individuals. | ||
| Line 43: | Line 67: | ||
*[[media:HUDChronicHomelessDocs.pdf| Chronic Homeless Documentation forms]] | *[[media:HUDChronicHomelessDocs.pdf| Chronic Homeless Documentation forms]] | ||
HUD forms necessary to document Chronic Homelessness (extracted from the HUD manual above) | HUD forms necessary to document Chronic Homelessness (extracted from the HUD manual above) | ||
| + | |||
| + | * [http://programdesign.com/MediaWiki/index.php?title=Ten-Year_Plans Information on Ten-Year Plans to End Chronic Homelessness]<br> | ||
| + | |||
| + | [[#top | back to top of page ]]<br> | ||
Latest revision as of 10:02, 28 June 2013
The 9 agencies which administer Shelter Plus Care units as sub-grantees under the Westchester County Department of Community Mental Health meet regularly to improve program performance.
Contents
- 1 UPCOMING EVENTS
- 2 PREVIOUS MEETINGS
- 3 OTHER NOTICES
- 4 RESOURCES
- 4.1 Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards
- 4.2 Shelter Plus Care Manual
- 4.3 DCMH Voucher Form (2010 Revision)
- 4.4 DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)
- 4.5 Client Folder Documents
- 5 CHRONIC HOMELESS DOCUMENTS
UPCOMING EVENTS
NEXT MEETING
Date: Thursday, April 25, 2013
Time: 2:00pm
Location: Room 217, 112 East Post Road, White Plains
This meeting takes place on the 4th Thursday of each month.
PREVIOUS MEETINGS
- March 7, 2013
Minutes
Handout: Rental Assistance Termination Review Policy
Handout: DCMH APR Tracker
OTHER NOTICES
- New HUD Data Elements effective June 1.
New data elements must be used for clients entering Continuum of Care projects starting June 1.
This HUD document details the changes.
A mandatory new Intake Form is avaiable for download below under RESOURCES.
Pat Harper has transitioned the HMIS to new the data requirements.
As of June 2011, all new APR will use these data elements.
RESOURCES
Mandatory new county-wide Intake and Exit Forms for Continuum of Care projects, revised according to new HUD 2010 Data Standards
- Continuum of Care Intake Form revised according to new HUD 2010 Data Standards
- Continuum of Care Exit Form revised according to new HUD 2010 Data Standards
- Form for Annual Reassessment of Clients according to new HUD 2010 Data Standards
- New Housing Status Definitions according to new HUD 2010 Data Standards
Shelter Plus Care Manual
This manual prepared by PD&D combines three HUD online manuals(Understanding S+C , S+C Resource Manual, and Enhancing Shelter Plus Care Guide) as well as other locally developed materials.
DCMH Voucher Form (2010 Revision)
DCMH S+C voucher form. Submit as Excel file each month. In addition, submit a pdf file of a scan of a signed copy.
Sample OMB compliant employee timesheet to document work done for S+C activities. Must be signed by relevant employees each month.
DCMH Reasonable Rent standards (Revised 2010 standards at 150% of local median)
Client Folder Documents
- Client Folder Checklist
- 1 Client Intake form
- 3 Disability Verification form
- 4 Sample Release of Information form
- 5 Lead Based Paint disclosure form
- 6 HQS checklist for apartment inspections
- 7 Rent reasonableness certification
- 8 Client rent contribution calculator
- 9 Monthly client supportive services match tracking form
- Sample S+C Occupancy Agreement
CHRONIC HOMELESS DOCUMENTS
This HUD manual contains instructions and definitions related to serving Chronic Homeless individuals.
HUD forms necessary to document Chronic Homelessness (extracted from the HUD manual above)
